Office & Logistics Coordinator

2 weeks ago

Montreal, Canada Haply Robotics Full time

Office & Logistics Coordinator at Haply Robotics Location: Montreal, QC (On-Site) Job Type: Full-time Salary Range: $40,000–$55,000 per year About Haply Robotics Haply Robotics builds advanced haptic devices that reshape digital interaction. We’re looking for a proactive and detail-oriented Office & Logistics Coordinator to manage our three-floor workspace, oversee all shipping and receiving, maintain inventory levels for supplies and groceries, and keep the office clean, organized, and running efficiently. Responsibilities Office Cleanliness & Maintenance Maintain a clean, organized, high-standard workspace across all three floors Reset kitchen, bathrooms, meeting rooms, and shared spaces daily Put items away immediately and keep all areas tidy Notice and resolve items that others overlook Empty garbage and recycling, wipe surfaces, manage dishes, and vacuum as needed Water plants, replace light bulbs, and flag maintenance needs proactively Shipping & Receiving Handle all incoming and outgoing shipments Verify deliveries, update records, and store items correctly Pack, label, and ship customer units, demo kits, and internal packages Keep shipping and storage areas clean, organized, and ready at all times Take responsibility for weekly ordering and restocking Ensure items are always available before they run out Keep storage closets neat and easy to navigate General Office Support Prepare meeting rooms and demo spaces Support managers with small administrative tasks Handle simple errands or local purchases when required Assist with set up for internal events or demos Requirements 1+ years of experience in office administration 1+ years of experience in shipping and receiving Strong attention to detail and high personal standards Ability to work independently without step-by-step training Strong time management and organizational skills Comfortable in a fast-paced startup environment Able to lift and move boxes Proficient with Google Workspace and basic spreadsheets Bilingual in English and French (spoken and written) preferred Nice-to-Haves Experience in a startup or fast-paced environment Experience coordinating vendors or suppliers Experience maintaining multi-floor office environments Seniority Level: Entry level Employment Type: Full-time Job Function: Management and Manufacturing #J-18808-Ljbffr

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