Accounting Clerk

3 weeks ago

Guelph, Canada University of Guelph Full time

Accounting Clerk - Temporary up to 12 Months Join the University of Guelph as an Accounting Clerk for a temporary full‑time position from 11/24/2025 to 11/06/2026. The role reports to the Manager, Capital Accounting and covers a large portfolio of capital projects with up to $300 million in value. Location: Guelph, Ontario, Canada. (Zip: N1G 2W1) Job Information Division: Physical Resources Department: PR Business Operations Requisition ID: 1842 Employee Type: Regular (Contractual) – Classification: USW Local 4120, Salary Band 4 Posting Date: 11/05/2025 Closing Date: 11/12/2025 Duties and Responsibilities Processing vendor invoices for payment and maintaining all purchasing and financial records. Maintaining a database for tracking all capital‑project related contracts and expenses, ensuring information is up‑to‑date. Entering expenses into the Physical Resources maintenance management system. Submitting and maintaining high‑value purchase orders. Opening and closing capital projects in Physical Resources' capital databases. Ensuring all contracts, purchase orders and invoices comply with the Broader Public Sector Procurement Directive and University of Guelph policies. Assisting in month‑end and year‑end financial reporting and reconciliations. Preparing external invoices and revenue remittance vouchers for departmental revenue. Assisting with the preparation of expense claims and verifying that all submitted claims are complete and correctly coded. Preparing journal entries and reconciling procurement card purchases. Other associated duties as assigned. Required Qualifications Two‑year community college diploma in an accounting‑related field. Minimum of two years related experience, preferably in a fast‑paced financial environment, or an equivalent combination of education and experience. Strong organizational, oral, written and interpersonal communication skills. Ability to perform a high volume of work accurately and promptly with attention to detail. Ability to work well independently and as part of a team. Strong computer skills including proficiency with Microsoft Excel and database systems. What Will Give You the Edge Experience with the University’s Financial Reporting Systems (FRS). Certification or courses in accounting or bookkeeping. Construction industry experience. Equal Opportunity Statement At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including those from groups that are traditionally underrepresented in employment, as a means to further diversify our institution. #J-18808-Ljbffr

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