Finance Administrator

The Canadian Museum for Human Rights (CMHR) is a national museum dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years. The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility. We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public’s understanding of human rights, to promote respect for others, and to encourage reflection and dialogue. Benefits Annual membership to the CMHR In-house discounts to the Museum Boutique, Boreal Bistro and Cloud Coffee Subsidized pass for Winnipeg Transit Health and dental benefits plan and pension plan Opportunity to be a part of various committees and councils French-language learning opportunities And so many more About the role The Canadian Museum for Human Rights (CMHR) is centred around the idea that respect and understanding of human rights can serve as a positive force for change in the world. The Finance Administrator will support our collective efforts to build a workplace culture that is inclusive, equitable, innovative and focused on inspiring action. Reporting to the Manager, Finance, the Finance Administrator is responsible for managing purchase orders in adherence to policy and procedures, supporting procurements, maintaining contracting records, maintaining financial commitments and investigating purchasing discrepancies. This position assists Museum staff with day-to-day support on financial procedures and supports the accounts payable process as required. The incumbent will be a strong and thoughtful communicator, critical thinker and innovator, and will bring a collaborative approach to their role. What you’ll do Contributes to a culture that promotes respect, equity, inclusion and innovation, and models anti-racist and accountable behaviours. Verifies purchase requisitions and manages purchase orders in adherence to policy and procedures including but not limited to: Reviewing and confirming all approved Museum purchase requisitions for critical errors, procurement exceptions, financial coding and budgets; Issuing and amending purchase orders to external suppliers and coordinating the delivery process to meet department requirements; Coordinating the ordering process with all departments to ensure smooth delivery and minimal disruption to operations; Reviewing and creating accurate master vendor records for the CMHR and Friends of the CMHR (Friends); Leading purchase requisition training sessions for employees and providing support as required. Coordinates procurement of goods and services including researching vendors, requesting quotes from multiple suppliers, posting tenders and amendments online, coordinating incoming bids, and reviewing and summarizing results including price comparisons. Manages contract records, insurance certificates and other contract-related documents, ensuring records are complete and accurate and notifying relevant stakeholders in advance of when action is required by forms of amendments, new contracts, or new procurements. Maintains purchase order financial commitments and investigates purchasing discrepancies, including ensuring commitments are accurate to support financial reporting, budgeting and decision making. Reviews and processes accounts payable invoices and employee expense claims, ensuring adherence to policies. Executes other duties, including preparing government reports, financial system implementation testing as required, assisting external auditors, general research and providing back-up support to other Finance team members. What we’re looking for Post-secondary education in a relevant field (e.g., formal training in business, procurement, accounting or similar area) or an equivalent combination of education and experience. A minimum of five (5) years’ experience in procurement and accounts payable. Knowledge of accounting, procurement, sales taxes and record keeping. Commitment to human rights principles, including respect, equity, inclusion and dignity for all. Strong attention to detail. Strong communication skills, both oral and written. Strong analytical and problem-solving skills. Strong collaboration, interpersonal and presentation skills. Strong time management skills, with the ability to work under pressure and prioritize. Ability to work both independently and collaboratively in a team-oriented environment. Desired Qualifications Experience with financial system implementation. Experience working with external auditors. Ability to communicate proficiently in both official languages. French non-imperative. Conditions of Employment Security Screening Level –Reliability Status Child Abuse Registry Check Other Occasional requirement to work beyond normal working hours, including weekend or evening work with short notice. Overtime may be required in order to meet quarter/year-end deadlines and long hours working on a computer screen can occur. Involves multiple projects in a fast-paced workflow environment. Required to provide on-call response, on a rotational basis as back-up to the Accounting Coordinator. The Canadian Museum for Human Rights (CMHR) believes that a diversity of experiences and thought drives innovation and transformation. We are working towards building a workforce that is representative of the community in which we live and that we serve. We are committed to providing equal employment opportunities to all and encourage you to identify your employment equity status in your cover letter. The information you voluntarily disclose will be kept confidential and used solely for the purpose of increasing workforce diversity. The CMHR is committed to developing a work environment and recruitment processes that are inclusive and barrier-free. Please advise the People and Culture representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner. Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months. If contacted about this job posting, please advise us if you require any accommodations regarding the interview process. #J-18808-Ljbffr