Project Coordinator

VP, Growth and Strategy @ OVA | Building the future of spatial AI for training in defence and heavy industries stellarx.ai at OVA At OVA, we design immersive training and simulation experiences for some of the world’s most demanding sectors — defense, aerospace, nuclear, medical, and beyond. Our flagship platform, StellarX, empowers organizations to experience high-fidelity training simulations created by our production teams, and to imagine, create, and explore independently once they’ve been onboarded and trained on the XR software powered by AI. We work with leading institutions across Canada and internationally, using immersive technology to transform how people learn, train, and perform. As a team, we’re committed to maintaining a culture that’s open, inclusive, and diverse. Every Crew member is valued for their ideas, respected for their expertise, and encouraged to grow. Position Overview Embark on a transformative career journey with fast-growing OVA as a Project Coordinator. This is much more than an administrative project support role — it’s an opportunity to take ownership, communicate daily with production team members, and help manage projects that push the boundaries of what’s possible in immersive learning. You’ll collaborate with our Instructional Design, 3D Production, and Marketing teams on diverse simulation projects for government, defense, and enterprise clients. In this role, you’ll connect people, information, and progress — ensuring communication flows smoothly and every project stays aligned from kickoff to delivery. You’ll facilitate agile workflows, prepare client‑facing reports, coordinate logistics, and help keep every moving part aligned as simulations evolve rapidly in production. You’ll report directly to the Director of Project Management, supporting OVA’s growing portfolio of national and international projects. Role & Responsibilities Support the Director of Project Management with day‑to‑day project coordination and documentation. Prepare bi‑weekly client presentations, action logs, and follow‑up materials. Coordinate project‑related travel and logistics for internal teams. Identify and document short‑ and medium‑term risks, issues, and opportunities related to project schedules and capacity. Prepare monthly progress reports and billing documentation with accuracy and attention to detail. Collaborate with OVA’s Marketing and Communications team to share project milestones and outcomes. Liaise with OVA Administration for purchasing project‑related equipment and software. Support hardware setup and configuration of headsets and devices for clients and partners. Assist with the coordination of third‑party research or studies evaluating VR project effectiveness and impact. Contribute to continuous improvement of project tools, reporting systems, and delivery processes. Qualifications Education Bachelor’s degree or college diploma in Business, Management, Communications or an equivalent combination of education and experience in a related field. Experience Demonstrated experience in project management, coordination, or client‑facing delivery. Proven ability to manage timelines, documentation, and communications for complex, multi‑stakeholder projects is an asset. Experience in technology, defense, aerospace, training, or enterprise services is an asset. Skills Bilingual in French and English (oral and written) highly favourable. Able to work both independently and collaboratively in a fast‑moving environment. A strong sense of initiative, ownership, and follow‑through is a must. Exceptional organizational and coordination skills with strong attention to detail. Excellent written communication and presentation abilities. Proficiency with project management and reporting tools (Jira, Confluence, Monday, or similar) is an asset. Personality Client‑Oriented: Keeps satisfaction and trust at the center of everything. Practical: Focused on execution, results, and solving problems quickly. Organized & Reliable: Brings clarity and structure to fast‑moving projects. Collaborative: Works easily across technical, creative, and operational teams. Forward‑Looking: Excited to help OVA scale its Project Management function and evolve into a key contributor to future PM leadership. ✨ This role is perfect for someone who brings initiative to every challenge, cares deeply about delivering real results, and thrives in dynamic environments — someone who values impact over routine and wants to help shape how OVA delivers high‑profile projects that push the boundaries of immersive technology. Your hiring manager will be Tim Purdy. If you require accommodations due to a disability or travel limitations, please contact Tim at tpurdy@ova.ai. All information will be kept confidential and used only to facilitate the hiring process. Seniority level Entry level Employment type Full‑time Industries Software Development Referrals increase your chances of interviewing at OVA by 2×. Get notified about new Project Coordinator jobs in Montreal, Quebec, Canada. Dorval, Quebec, Canada CA$90,000 - CA$150,000 2 weeks ago Boucherville, Quebec, Canada 7 months ago #J-18808-Ljbffr