Project and Communications Coordinator

Project and Communications Coordinator (PCC)DETAILS OF THE CALL AND POSITIONDesired Start Date: June 26, 2023 or earlierSalary: 42K – 50K commensurate with experienceCity: TorontoJob focus: AdministrationJob Type: Full-timeWork Format: Mostly Remote, some on-sitePerks: Full health benefits paid for by the company, Time off in lieu, 2-3 weeks vacationWHO WE AREKaeja d’Dance is driven by a commitment to innovation in the performing arts through the expression of dance and gesture. We explore identity, personal stories and the complexity of the human experience by integrating the interconnected mediums of live performance, dance film, and community engagement. Kaeja provides platforms for and fosters the creation of new Canadian professional dance works which are featured locally and internationally that inspire connections between professional artists and the broader community. The company is founded by Karen and Allen Kaeja.JOB DESCRIPTIONKaeja d’Dance is seeking a Project and Communications Coordinator (PCC) to join our small, vibrant team and help us build audience and engagement and deliver exciting artistic and community-focused projects. The PCC is responsible for developing effective communications strategies to our many stakeholders including audiences, community participants, donors and for executing these strategies from start to finish. This includes, but is not limited to, managing and implementing all social media platforms, designing marketing assets with the help of part-time staff marketing staff, updating and maintaining the website, designing posters and flyers, and editing short video trailers. The PCC will also manage the coordination of our events and performances including liaising with constituents for community workshops, indoor and outdoor performance events and our annual Porch View Dances festival. It is an exciting opportunity for an individual who is highly organized, motivated, has a flare for design, a passion for live performance, and works well independently and in collaboration with our team. Ability to work extended hours, including evenings and weekends during performance periods is necessary. Individual/remote access to social media platforms is a must. A solid understanding and interest of EDI practices is an asset. COMMUNICATIONS & MARKETING DESIGN (30%)Create general annual communications planCreate marketing plans unique to each production and manage their creation, implementation, and analysisDesign and create Kaeja’s annual report for fundersKeep website updatedCreate copy and graphics for communications and websitePreparation of bi-monthly e-newsletters via Constant ContactMaintain and update photo & video databases in company serverActively post on company social media channels active and monitor activityCreate posters, postcards, programs, advertisements for both print and digitalCreate video advertisements/trailersPRODUCTION (30%)The lead of all producers & project managersCreate project timeline for each company productionManage project teams and timelines, including fundraising eventsApply for permits as neededWork with contracted publicist on press releasesCreate rehearsal schedules as neededPrepare agendas for production meetingsCreate process documentation or update existing documentationSupervise and manage summer employees and volunteersEDUCATIONAL PROGRAMMING (15%)Expand Kaeja’s educational programming to new markets and new audiencesSecure teachers for workshops and classesCommunicate with educational contacts (i.e. With various school boards, dance academies, etc.)Manage education bookings and invoicingCOMMUNITY & PARTNERSHIPS (15%)Engage and communicate with:Community members to participate in community-oriented projectsRun info sessions/orientation sessions for community projectsConnect with local businesses/partners for sponsorshipsRecruit, train, and supervise volunteers for events and Bingo fundraisingGENERAL ADMIN SUPPORT (10%)Communicate with Board of Directors regarding upcoming meetings and minutesDraft agendas for Board of Directors meetingsAssist in organization of archival materialsKeep organized files in the company serverAssist Managing Director with grants and the development of sponsorship proposalsAssist Artistic Directors in various administrative and image contentReport to MD and ADsSKILLS/EXPERIENCE DESIREDHighly organizedAble to juggle multiple priorities at onceSelf-driven and motivatedAmazing communication skills, both written and verbal, and able to speak with and relate to all manner of people (Board of Directors, Community Members, Dancers, Partners, etc.)High level of writing and editing skillsAble to keep a cool head under tight deadlines and rise to a challengeExperience managing small teams and post-grad student assistantsExperienced in marketing, design and communicationsDetail-oriented or organizedKnowledgeable or wanting to learn new applicationsMUST BE COMFORTABLE WITHMicrosoft Office SuiteAccessing ad posting on social media platforms: Facebook, Instagram, TwitterAdobe Products: Acrobat, Photoshop, Premiere or other video editing softwareWeb Design: Kaeja uses Squarespace, should have some experience using some kind of web builderHootsuite or other social media scheduling toolConstant Contact or other E-Newsletter creation toolThis is a full-time position M-F, 40hr/week. Occasional overtime/evening or weekend work as needed during production times.We are open to applicants from a wide range of education backgrounds and lived experience for this position. We are seeking individuals with training and expertise in communications, community engagement, and project leadership. Experience working in the arts or other creative industries will be considered an asset. Individuals who feel they have the skills and competencies required to meaningfully contribute to this position are encouraged to apply.BENEFITS:2 weeks vacation annually (3 weeks after year 1), plus additional week off if we close the office from December 25 – January 1 (TBD annually)Full health benefits paid for by the company after 3 months of engagementTime off in-lieuFlexibility to work remotely on communication and admin dutiesThe PCC will be required on-site for productions and in-person meetings in TorontoHOW TO APPLY:Submission deadline: Applications will be reviewed as they are received.Please email your cover letter and resume as one single pdf document to kaeja@kaeja.org with the subject line “Project & Communications Coordinator”The position will remain open until filled with preference to start as soon as possible, or by June 26, 2023.Kaeja d’Dance is committed to continue work to reduce barriers to participation in our events and employment. We welcome and encourage applications from all who are legally able to work in Canada, and who self-identify as Indigenous, Black, People of Colour, and/or LGBTQ2S+ and/or all other minorities. We strive for a barrier-free recruitment, assessment and selection process and as such will provide accommodations as required, at any stage of the hiring process to the best of our ability. For support, reach out to Adam Scime.While we thank all applicants for their interest, only those selected for an interview will be contacted. #J-18808-Ljbffr