Bilingual Project Coordinator

Bilingual Project Coordinator / Customer Support Representative - Calgary SE (Permanent Position) This is a bilingual imperative position, requiring candidates to meet with hiring criteria when applying. Please do not apply if you cannot speak, read and write in French fluently – Requirement for this position. Overview of Essential Duties and Responsibilities – Not limited to : Coordinate all aspects of projects - start to end, provide technical support on film structures and packaging design. Interact with customers on matters of significance to the Company. Rely on specialized knowledge of film chemistry, Company's products and services to produce results for the customer and Company. Assess and build positive customer relationships, be proactive in asking key questions to determine and meet customer needs in a timely fashion. Communicate key business transaction information with customers via telephone and email, including handling of all customer inquiries for assigned accounts. Interact professionally with customers, build strong rapport, ensure customers' needs are met. Enter and track quotes, orders, samples, etc. using approved software. Follow up on quotes on regular basis until order is received or opportunity deemed lost. Follow up on quotes and orders using an understandable system (SOP) that can be assumed by others in the office using a system similar to Standard Operating Procedures (SOP). Provide feedback to customers, facilitate customer satisfaction with service received. Gather and send samples to customers, sample selection facilitating business growth through communication using produced product samples. Enter analysis requests as required, follow through to completion, transmit information to customer or sales representative, maintain good records using approved software in required method. Send credit applications and all other appropriate forms to new customers, ensure credit is approved before orders are entered, and send art requirements and Company’s site information to new customers. Act as coordinator for artwork process, serve as point of communication for customer on all aspects of art process. Enter required claims, follow through to close of claim. Maintains record of claim in approved company software. Communicate with other departments as required to keep projects on track. Comprehend and follow directions. Locate information for customers, use knowledge of film to advise customers on packaging needs to clearly communicate with customers in a positive manner reflecting Company’s philosophy of exceeding customer expectations for excellent customer support. Learn and understand basic film structures and packaging, continually strive to expand knowledge of the flexible packaging industry. Communicate and share that knowledge with others. Interact professionally and clearly communicate with colleagues in other offices. Maintain records of all inquiries, orders, etc. in approved software with appropriate documents attached, and maintain hard copies of inquiry records as appropriate. Perform job in an organized manner so that other customer support representatives can easily assume duties during an absence. Follow SOPs as defined by team leader / manager. Assist as needed in organization of samples and sample room, and with mailing and assembling training materials. Attend training sessions and comprehend training materials and subject matter. Understand and act in accordance with the company's policies and standard operating procedures. Use tact, discretion, and initiative, and work well in a progressive, team-oriented environment. Demonstrate continuous effort to become more proficient in duties, improving operations, streamlining work processes and working cooperatively to provide quality customer support. A self-starter with a positive attitude, develop and maintain positive, effective working relationships with others including sales managers and / 0r sales representatives assigned. Perform other duties as may be assigned by the Customer Support Manager from time to time. Safety Responsibilities Attending required safety training sessions Report accidents and near misses in a timely fashion, and any safety concerns to a designated safety team lead Take reasonable care for their own health and safety, and watch out for the safety of co-workers Follows Company’s work safety rules and procedures Food Safety Responsibilities – Employees are Required to : Report all problems with the food safety management system to the responsible person(s). Responsible personnel shall have defined responsibility and authority to initiate and record actions. Understand the Food Safety Policy, GMP’s, HACCP Principle and Food Safety Standard. Required Training, Experience, Licenses and Certifications Bachelor’s degree or equivalent. Minimum 1 year experience required, 3 years preferred Experience with in-house software, etc. and Microsoft Office (Outlook, etc.) Possess and maintain a valid driver's license and satisfactory driving record. Understanding of basic film chemistry. Must be fluent (speak, read, write, understand) English and French at a level adequate to perform job functions. Able to apply safe practices and procedures for performing the essential functions of the job. Able to apply logical thinking to solve problems or accomplish tasks. Able to understand and follow oral and written directions promptly and accurately. Able to establish and maintain effective working relationships with a variety of individuals. Annual Compensation $55 to $60K – Depending on candidates’ knowledge, experience, etc. Start Date and Hours Start Date : As soon as possible Hours : Monday to Friday - 8 : 30 am to 5 : 00 pm - 30 minutes lunch. This is a full‑time position – 80 hours biweekly Free parking on site We would love to hear from you Please contact our Calgary office at or email your resume to MaxSys Staffing & Consulting is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted. #J-18808-Ljbffr