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Health and Safety Administrator

5 months ago

Mississauga ON, Canada Mobilinx Full time

Under the supervision of the local Assistant Safety Manager, the Health & Safety Program Specialist will be responsible for the daily support and management of the Mobilinx virtual learning management system, which includes awareness training, new worker onboarding, record keeping of workers information, and be responsible in leading the subcontractor management program, and other duties described under Key Responsibilities or as directed.

Role and General Responsibilities

  • The Health & Safety Program Specialist will play an integral role assisting the local management with day-to-day administration and continuity of the Health & Safety Management System.
  • Provides leadership and process advice to operations management at field level for H&S program implementation and able to troubleshoot & educate staff on system functionality.

Develop & maintain the Mobilinx Health & Safety Management System eCompliance. Including but not limited to training, statistical analysis, form & account management + training record logging.

  • Possesses strong H&S management system technical knowledge in all types of situations (project start up, duration and close out)
  • Obtains strong understanding of applicable client and regulatory requirements within their site and regulatory jurisdiction.
  • Proven ability to influence the thinking and actions of others without exercising direct authority at all levels of project hierarchy.

Develop & Maintain department budgeting & resource management (PR Tracking, Annual budget reviews, etc.)

  • Development & review of the health & safety program, legislation, and applicable safe work practices
  • Assist in the reporting of KPIs & monthly statistical data to key individuals & stakeholders including but not limited to TRIF, NLTIFR, LTIs, etc.

Support annual ISO45001 Audits

Support annual 3rd party desk & field audit by Infrastructure Health & Safety Association.

Conduct monthly internal COR program audits to ensure alignment with current field directives.

  • Review and document control of submitted inspections, incidents, and meetings
  • Learn and manage multiple safety software systems
  • eCompliance
  • Talent LMS
  • Digital Safety Board (Google Drive & Sharepoint)
  • FieldID
  • Track and report on statistics (monthly as a minimum)
  • Generate accurate monthly reports & consolidate & present information in an easily digestible format to various levels of management.
  • Assist in the Early & Safety Return to Work Program as required
  • Work with site management teams, local unions and other third-party providers to setup / schedule training as required
  • Update employee profiles as new training is received / provided
  • Manage the Subcontractor onboarding program including legal documents, training & competency, as well as Job Hazard Analysis quality checks.
  • Prepare Joint Health & Safety Committee (JHSC) Meetings packages and minutes for local managers / coordinators
  • Participate in and lead JHSC’s, including the inspection process as required
  • Assist in the planning and development of events (i.e. safety stand down meetings) and their respective contractual requirements.
  • Develop and communicate safety moments on a continuous basis
  • Occasional site visits / safety inspections for professional development / program understanding

Qualifications and Education Requirements

  • 2-4 years' work experience in a safety related position
  • Completion of formalized training in Excel and Word computer systems are considered an asset.
  • Experience with subcontractor management programs and pre-qualification processes considered an asset
  • Pursuit of CRSP, CSP or another HS&E designation
  • Experience with safety software (i.e., eCompliance) considered an asset
  • Experience in building and/or delivering training programs
  • Experience in setting up large venues (i.e., safety meetings) considered an asset
  • Experience with union-based environments considered an asset
  • Experience in the COR™ audit process considered an asset

Preferred Skills

  • Communication skills both written and oral as role has considerable writing, editing and creative marketing consideration (i.e. developing safety talks or safety alerts)
  • Self-starter, takes initiative to continuously review the Health & Safety Management System (HSMS) for compliance and potential outdated information