Medical Administrative Assistant
1 week ago
We are seeking an experienced Medical Administrative Assistant to support a dynamic team of healthcare professionals in a hospital setting. The successful candidate will play a key role in ensuring the smooth operation of administrative functions, specifically for surgeons.
This is a full-time contract role with potential for extension, based entirely on-site in downtown Toronto.
Responsibilities
- Deliver comprehensive administrative, organizational, and secretarial assistance to the physician.
- Prepare and manage correspondence, reports, and schedules;
handle phone calls;
sort and distribute mail;
maintain organized files;
and manage supply orders. - Schedule diagnostic tests, surgical procedures, and patient admissions, and process computerized OHIP billing submissions as well as accounts payable and receivable.
- Coordinate and oversee various research projects, including budget tracking, managing staffing activities, and organizing meetings.
- Assist in preparing research documents, educational materials for lectures and seminars, and grant proposals or publications.
- Handle general office tasks, such as answering phones, booking appointments, coordinating meetings, and welcoming patients.
- Draft patient communications, letters, manuscripts, slide presentations, and other related documents.
- Manage OHIP billing processes.
- Book patient procedures, explain details, and provide preparation instructions.
- Complete general clerical duties, including filing and photocopying.
- Take on additional responsibilities as required.
Qualifications
- Minimum 3 years of experience in a Medical Administrative role.
- Proficiency with EPIC software is required.
- Graduate of a recognized Medical Administration program
- Strong communication skills (100% fluent in English, both verbal and written).
- Experience working with surgeons or Acute Care Settings is an asset.
- Highly responsive, organized, and detail-oriented.
- Demonstrated ability to work in a fast-paced environment.
Contract Length:
6 weeks (possibility of extension)
Start Date:
ASAP
Work Schedule:
Monday to Friday, 100% On-Site
Background Requirements:
- Criminal Background Check (CBC)
- Proof of Immunization
- Confirmation of Education (Diploma or Post-secondary)
- Two Professional References
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