Office Administrator

2 weeks ago

Brampton, Canada Charger Logistics Full time

Charger Logistics is a world-class asset-based carrier. We specialize in delivering assets, on time and on budget. With a diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods, and HAZMAT cargo.

Charger Logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are an entrepreneurial-minded organization that welcomes and supports individual ideas and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Office Administrator for our Brampton, ON office.

Responsibilities:

  1. Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
  2. Filing important documents, such as reports, meeting notes, emails, and letters.
  3. Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments, and providing daily briefings.
  4. Organizing meeting and event requests and scheduling meetings, conferences, and travel activities.
  5. Coordinating the company's travel arrangements and maintaining travel files.
  6. Coordinating with other departments to ensure all paperwork is thoroughly managed.
  7. Conducting research and creating reports on various topics based on the needs of the executive.
  8. Dealing with vendors and managing internal inventory/stocks. Requisitioning office supplies and services as required.
  9. Providing administrative support including generation of reports, presentations, policies, and general correspondence documents.
  10. Maintaining a high degree of discretion and confidentiality.

Requirements:

  1. Bachelor's Degree in business administration, commerce, accounting, or any related discipline would be considered an asset.
  2. Proven experience as an office administrator in a similar role is a must.
  3. Experience with travel arrangements would be considered an asset.
  4. Previous administrative logistics and service experience is an asset.
  5. Vendor dealings and internal inventory management skills are required.
  6. Strong computer skills, particularly with Microsoft Office, with the ability to learn new software quickly.
  7. Good time management skills with the ability to prioritize and multi-task.
  8. Strong written and verbal communication skills.
  9. After-hours flexibility is needed.
  10. Should be flexible with weekend coverage.
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