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Payroll and Benefits Coordinator – 20 Month Contract

4 months ago

Ottawa, Canada KOTT Inc. Full time

Payroll and Benefits Coordinator – 20 Month Contract


Family-run for 50 years, KOTT Inc. is one of Ontario’s largest suppliers of residential construction products and services. Our more than 250 employees serve builders and contractors from four manufacturing and distribution locations in Ottawa and the GTA.

We are a service-based business with a fast-paced workplace, and people are at the heart of our success.

We are currently seeking a meticulous and detail-oriented individual to join our team as a Payroll and Benefits Coordinator for a contract duration of up to 20 months. In this role, you will be responsible for ensuring the smooth administration of payroll processes and comprehensive benefits management across our organization.


What’s the opportunity?

In this role, you will be responsible for all general payroll and benefits administration duties at KOTT Inc, ensuring accurate and timely processing of payroll for our employees. You help KOTT deliver on our promise of service excellence by making sure we have a strong and supported team.

You are self-directed, a team player, have great interpersonal skills, and are customer-service oriented.


Why join KOTT?

· Group benefits plan – includes medical, dental & vision care

· Health & wellness flex spending account – $500/year

· Employee recognition program – $6000 in prizes awarded/year

· Community support – $100/year given to a community organization of your choosing

· KOTT Store – employees get 50% off branded clothing

· Paid uniforms for customer-facing employees

· Annual boot allowance for Operations employees

· Employee & Family Assistance Program – free counselling, self-help resources available 24/7

· Hiring referral bonuses – $250 for each successful hire you recommend

· Performance assessments held twice/year

· Employee & family events

· Five core values guide the way we run our business

· Occupational Health & Safety is a priority

Five core values guide the way we run our business: Be on Board, Own It, Safety First, Reach for More and Keep it Real. Occupational Health & Safety is hugely important at all of our workplaces.


Your day-to-day

· Submit bi-weekly input sheets for payroll, including verification and approval processes.

· Oversee all payroll and benefit-related year-end tasks.

· Update employee options for Long Term Disability (LTD) deductions and taxable benefits and complete annual reconciliation of taxable benefits for T4’s.

· Process necessary forms for LTD, life benefits, etc.

· Act as the primary point of contact for payroll and benefits inquiries, LTD and life claims, and statistics information.

· Submit benefit applications to KOTT’s benefit provider upon employee eligibility.

· Advise KOTT’s benefit provider of any employee relations changes such as terminations, leaves of absence, and layoffs.

· Manage employee enrollment into Kott’s benefit program and Health and Wellness spending account.

· Administer KOTT’s vision program.

· Provide service and cooperate with employees, the Finance Team, HR Department, and Supervisory and Management groups.

· Manage employee additions/removals within ADP’s Workforce Now (WFN) platform and oversee all time and attendance processes.

· Maintain employee payroll/personnel files with confidentiality and accuracy.

· Any other duties as required by the Finance Director.


What you need to succeed

Experience & Education

· Minimum of 3 years of experience in payroll and benefits administration

· A Payroll Designation from The National Payroll Institution (NPI) or other recognized institution is deemed an asset

Skills & Qualifications

· Strong understanding of payroll processes, tax regulations, and benefits administration

· Proven ability in Microsoft Office suite, specifically in: Excel, Word, & Outlook

· Experience using HRIS platforms is required, experience with ADP’s Workforce Now is an asset

· Ability to handle multiple tasks and meet deadlines, ensuring effective time management

· Detail-oriented with a keen eye for accuracy

· Effective communication skills, both verbal and written

· Fluency in English, both spoken and written


Applicants please note

· Reliable transportation is essential as KOTT is not on a bus route.

· Pay will be based on skills and experience

· You must be legally eligible to work in Canada

· KOTT Inc. is an equal opportunity employer