Strategic Initiatives Project Manager

STRATEGIC INITIATIVES PROJECT MANAGER

(18 Month Pilot Project)

(Internal and External Applicants)

Posting# #2024-065

Job Title: Strategic Initiatives Project Manager

Status: Civilian –Temporary Full Time (18 month contract with the possibility of extension)

Division/Department: Business & Strategic Initiatives

Salary Grade: Schedule 12E

Salary Range: $96,795 to $113,871 per annum (As of January 1, 2023)

Reason for Hiring: Vacancy (Re-post)

Posting Date: August 20, 2024

Closing date: September 3, 2024

Primary Job Location: Central Police Station, 155 King William Street, Hamilton Ontario

Hours of Work: Monday to Friday from 0800 to 1600

Remote Work: This position has not been evaluated for remote work opportunities.

About HPS

Hamilton Police Service is comprised of four divisions, plus a training facility, that provides frontline and investigative services to Hamilton's more than 550,000 residents. Our vision to be a trusted partner in delivering public safety is what motivates our members each and every day. Hamilton Police Service is an innovative police service dedicated to working in partnership with our communities to make Hamilton a safe and healthy community to live and work. Established in 1833, Hamilton is one of the oldest policing services in the world.

Position Summary

Reporting to the Staff Sergeant Staff Business & Strategic Initiatives, the Project Manager is responsible for managing the complete lifecycle of service-wide projects and supports the transition to operations. The position provides guidance, advice, and support to project participants and business partners. The successful incumbent identifies risks and develops mitigation strategies to support and ensure projects are adhering to the established timelines and within budget. In consultation with all project participants and business partners, the position resolves complex issues and manages interdependencies across related projects. As the Project Manager, you will provide direct support to clients, including project progress monitoring and reporting, project documentation development, and assistance at various stages of the project lifecycle. They will oversee and manage various enterprise projects.

Duties, but not limited to:

• Provides direction and advice to cross-functional project teams and business partners, identifies risks and develops mitigation options to ensure projects are completed in a timely manner and within budget.
• Collaborates with internal and external project participants, business partners, and technical teams to gather project requirements through workshops and translating identified requirements into actionable technical designs and plans.
• Supports the Project Management Office (PMO) and its clients with project progress monitoring and reporting, project documentation development, and assistance at various stages of the project lifecycle.
• Fosters a collaborative work environment, sets clear goals, and ensures effective communication among team members to ensure projects are delivered both on-time and on-budget.
• Identifies potential risks and challenges throughout the project lifecycle and develops effective mitigation strategies to proactively address project roadblocks to keep projects on track.
• Schedules and conducts project meetings, including assignment of tasks to other cross-functional team members. Provides regular updates to project team members, business partners, and management, ensuring project milestones are met.
• Leads and manages large Service-wide projects and change initiatives through all project phases starting from definition through planning, implementation, and close out, while ensuring successful project delivery.
• Maintains effective communication with project participants and business partners providing regular updates on project progress, milestones, and challenges.
• Works closely with external vendors and partners, overseeing their deliverables, assisting with contracts, and ensuring compliance with project requirements.
• Implements quality assurance processes to validate technical deliverables and ensure they meet established standards and user requirements.
• Develops and maintains comprehensive project documentation, including Project Charter, Project plans, Statement of work, Communication Plan, Technical Specifications, Progress Reports, issues and risk register, and post-implementation reviews.
• Drives process improvements and implements best practices in project management methodologies to enhance project efficiency and outcomes. Works with the Strategic Initiatives team in the development and implementation of templates, procedures, and processes.
• Supports and assists in building Service-wide knowledge and capacity on project management principles including in-service education. Ensures projects are delivered using Project Management principles and standards.
• Other duties as assigned.

Supervisory Responsibilities: Not applicable.

Working Conditions: Regular office environment.

Physical & Sensory Demands/Dexterity: Assignments will involve activities such as reading, writing, keyboarding, talking, listening, sitting, standing, and walking.

Education & Experience:

• Minimum three (3) year University degree in Strategic Management, Business Administration, Computer Science, or a related field is required.
• A Project Management Professional (PMP) certification (from the Project Management Institute) is required.
• Minimum five (5) years of experience in project management.
• Proven extensive experience managing a wide range of strategic projects, programs, and portfolios demonstrating a proven track record of successful project delivery and team leadership.

Skills & Competencies:

• Proven extensive experience managing a wide range of strategic projects, programs, and portfolios demonstrating a proven track record of successful project delivery and team leadership.
• Experience leading successful cross-functional teams in a matrix structure.
• Expert level experience with Agile/Waterfall methodology.
• Excellent leadership, communication, and interpersonal skills.
• Excellent problem-solving skills and the ability to make decisions under pressure.
• Ability to adapt to changing project requirements, respond to organizational changes, and prioritize tasks effectively.
• Proficient in project management methodologies and tools, including MS Project, MS Visio, Excel, and PowerPoint.

Recruitment Process:

• Resume Review
• Interview and Competency Testing
• Background Investigation

INTERESTED IN THE POSITION?

Kindly submit your application (i.e. updated cover letter and resume) via email by indicating the posting number in the subject line to recruiting@hamiltonpolice.ca before 11:59 PM on September 3, 2024. Please be advised we do not currently use AI technology as part of our screening and selection process.

Hamilton Police Service is also committed to a fair and equitable recruitment and selection process, as well as in building, mentoring, and retaining a talented and diverse workforce representative of the communities we serve. We remain committed to creating a workplace culture that is inclusive and reflects the diversity of the communities we serve. We strongly encourage applications from diverse communities, including Indigenous peoples, persons from racialized groups, 2S&LGBTQIA persons, persons with disabilities, those who are able to speak fluently in another language(s) as well as anyone committed to a rewarding career in public service.

In accordance with the Ontario Human Rights Code (OHRC) should you require an accommodation at any time during the recruitment and selection process we encourage you to notify the Human Resources @ recruiting@hamiltonpolice.ca.

We thank everyone for their expressed interest and appreciate the time you’ve taken to submit your application. However, only those candidates selected for employment testing and/or an interview will be contacted. No phone calls please.