Administrative Assistant

4 weeks ago

Toronto ON, Canada Canadian Hearing Services Full time

CHS Global Partnerships for Research & Innovation has an opening for an Administrative Assistant. Reporting to the Vice President, Research & Innovation, the Administrative Assistant will be responsible for providing administrative and logistical support related to Global Partnerships’ grants and committees (including CHS’ scholarship program), and other projects under the Global Partnerships’ umbrella, including supporting the development, implementation, and monitoring of accreditation and quality improvement initiatives.

This will be a permanent, full-time position working Monday – Friday, 9:00 a.m. – 5:00 p.m. This will also be a hybrid role working primarily from home unless otherwise directed.

This position will involve coordinating pre-award proposal submissions and reporting post-award, grant closeout activities, monitoring progress of research and innovation projects, compiling and maintaining databases encompassing articles, researchers, unfunded proposals and funded projects, coordinating events and conferences, and serving as the primary administrator on grant admission software. It will also support quality improvement and accreditation initiatives including maintaining records and policies, assisting with compliance audits, and preparing documentation for accreditation reviews.

The ideal candidate will have a post-secondary degree/diploma in business or office administration combined with a minimum of 3-5 years’ senior administrative support experience, preferably within a research, academic, or healthcare setting. You also have exceptional communication skills, which enable you to translate complicated concepts into common lay language for a range of audiences and are comfortable interacting positively with various internal and external stakeholders.

As well, you have expert knowledge and proficiency in all Microsoft Office applications and Survey Monkey, and are comfortable designing and implementing systems to collect, maintain, and analyze data. Experience with grant/award management software and accreditation activities would be an asset.

You have excellent interpersonal skills and can easily adapt to changing needs and circumstances, including keeping up to date on current regulatory guidelines, and can handle a busy environment including managing a varied workload with competing priorities and deadlines.

CHS Global Partnerships for Research & Innovation is a non-profit organization with a purpose to advance research and innovation that improves the quality of life for Deaf and hard of hearing individuals. Its parent company, Canadian Hearing Services (CHS), is the industry-leading provider of services and products that enable Deaf and hard of hearing Canadians to overcome barriers. In 2021, CHS achieved Accreditation with Exemplary Standing from Accreditation Canada making it the first national organization serving Deaf and hard of hearing Canadians to earn this distinction.

CHS Global Partnerships for Research & Innovation requires you to be legally eligible for employment in Canada (Proof of legal ability to work in Canada will be required if a contingent offer of employment is made.)

COVID-19 considerations:

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), CHS Global Partnerships for Research & Innovation will provide accommodation, accessible formats and communication supports for the interview upon request.

CHS GLOBAL PARTNERSHIPS FOR RESEARCH & INNOVATION IS AN EQUAL OPPORTUNITY EMPLOYER AND SUPPORTS AN AFFIRMATIVE ACTION HIRING PROCESS FOR DEAF AND HARD OF HEARING APPLICANTS.

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