Office Administrator

2 weeks ago

Calgary AB, Canada Denizen Full time

Office Administrator

Denizen Group Ltd.

Calgary, AB

Who We Are

At Denizen, we believe in the power of relationships. We are not just consultants;
we’re dedicated, optimistic experts who understand that strong connections lead to exceptional outcomes. Our focus is simple:
forge lasting relationships with clients, partners, and especially those who use our spaces. We create environments that empower businesses, education, communities, and personal lives, all because we start by building strong bonds first.

Specializing in pre-construction services, we offer comprehensive building design & coordination, drafting, permit submission, and document control across various sectors including retail, industrial, commercial, residential, and institutional. With a customer-centered approach, we prioritize collaboration, quality work, and adherence to timelines and budgets. Our commitment to continual improvement ensures client satisfaction on every project.

Who We Are Looking For

We are currently on the hunt for a talented individual to fill the role of Office Administrator in our Calgary office. The successful candidate will complete daily admin tasks and duties such as organizing meeting requests, scheduling travel and site visits, greeting clients, the recording and preparation of meeting minutes, preparing reports, processing invoices as well as light phone duties. Additionally, the Office Administrator will be a highly qualified person able to support the company Principals and staff in day-to-day business operations.

This is a unique opportunity to become a valued part of growing company. If you are a passionate and motivated individual and enjoy working in a young, fun, fast-paced, collaborative office with a group of knowledgeable, creative, not-too-serious people, this might be the spot for you.

Some of the Things You Would Do (in no particular order)

  • Daily admin tasks (order office supplies, answer phones and direct calls, prints and copies, manage company internet/phone services, permit and software renewals)
  • Maintain a high degree of discretion and confidentiality
  • Ability to plan, organize, and execute events and meetings
  • Record and prepare minutes of meetings
  • Prepare and proof read documents and reports
  • Create and draft professional emails and letters
  • Marketing duties- assist company with advertisement, manage social media platforms
  • Business development duties- willingness to learn the industry, assist with new project bids, seek out grants/funding for the company
  • Bookkeeping duties – Assist with processing and inputting payables and invoicing receivables
  • All other duties, as required

Some of the Things You’ll Need to Have

  • Minimum 1-2 years of experience working in a similar role.
  • Quick learner with a positive attitude and the desire to learn.
  • Be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Portray strong administrative and clerical skills with exceptional attention to detail.
  • Extremely organized and ability to multi-task.
  • Highly ambitious, hardworking and resourceful.
  • Communication is key for this position;
    individual should have excellent interpersonal skills.
  • Reliability.
  • Business education is an asset.
  • Prior experience working in a design or engineering firm is an asset.

Some of Things You’ll Get in Return

  • Competitive compensation.
  • Dental and extended health benefits.
  • Office closure between Christmas and New Year’s (but still get paid for the week).
  • Social events and team lunches (we still like to have fun).
  • Office beverages (fantastic coffee, some wine, various whiskeys as well as other options).
  • Fun, open work environment with collaborative team members.

We are intent on finding colleagues that can share our vision and fit within our culture, who have both a positive attitude and the required aptitude for success. We are not interested in know-it-alls, self-aggrandizers or egomaniacs.

We welcome applications from any suitably qualified individuals regardless of race, colour, ancestry, place of origin, religious beliefs, gender, gender identity, gender expression, age, physical disability, mental disability, marital status, family status, source of income, and sexual orientation. We thank all applicants for their interest, however only those who have been deemed worthy shall be contacted.

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