Administrative Support Specialist

7 days ago


Ottawa, Canada Adecco Full time

Adecco is currently recruiting for an Administrative Assistant for a 6 month on site contract with a possibility of extension. This role is with our government client in downtown Ottawa, ON. The successful candidate must hold a valid Reliability Security Clearance.The Administrative Assistant will have the following responsibilities:Must be able to stand on their feet for long periods of time, up to 5 hours;Assist in completing inventory documents and managing physical assets;Work under the direction of the client’s Move Coordinator to accomplish tasks as per the Move Scope of Work;Prepare records for digitization, including separating, preparing paper documents, and removing staples, bindings, and paperclips;Ensure documents are accurately typed, scanned, and properly filed, following the retention policy;Perform quality control on scanned documents, ensuring clear images, and upload them to the internal database;Collaborate with individuals from various sections on diverse tasks, managing time effectively;Follow best practices for asset, document, and file security, maintaining confidentiality;Communicate effectively with team members and DHH staff, providing information and status updates;Report progress and output data into spreadsheets, and prepare materials for shipping under the supervision of the section subject matter expert;Other duties as required;The Administrative Assistant must meet the following mandatory requirements:Must have a college diploma or certificate in office administration/Business Administration or any other related field;Must have minimum 2 years of relevant experience;Must be able to lift up to 20kg of boxes;Must have experience with office 365;Must have time management skills and good communication skills;Must have experience scanning in support of business lines of business;



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