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Event Producer, Event Productions
4 months ago
The Vancouver, BC (CA) Event Productions Event Producer, provides customer-centric event production services and support, at the highest level possible, for the Event Productions team and its customers. They bring critical production planning and operational support to companywide events in (CA), with occasional travel to AMER. In this role, the Event Producer provides assessment, planning, and management of event requests on campus and off campus locations. They are the primary point of contact for the customer, responsible for the booking assessment, planning, on-site operations, show calling, live event operations, and post-production requirements. Successful team members step seamlessly into a corporate events environment, have strong organizational skills, ability to work across multiple teams and cultures, demonstrate impeccable customer service, and are energetically driven to meet the needs of their customers and the team.
Key job responsibilities
• POC for team, customers, organizers, production engineers, livestream technicians, third-party production providers and over-hire labor
• Available for customer meetings, onsite for set days, rehearsals, event day(s), through strike and load out operations
• Manages meetings effectively; provides supporting documentation and aligns stakeholders
• Maintains multiple operations calendars and databases
• Improves efficiencies, and works to optimize standard processes
• Coordinates and improves project-related data and reporting
• Able to identify blockers, troubleshoot effectively, and facilitate progress
• Seeks opportunities to help others improve skillsets and knowledge base
• Manage Team Goals, and programmatic initiatives, with increased ambiguity
A day in the life
Pre-Event Discovery & Planning:
• Collaborates cross-team to assess and approve incoming event requests with Producer(s) and Booking Team
• Attends Discovery Calls and Planning Meetings with customer(s) and team, to understand the customers vision
• Manages multiple scheduling and operational calendars, to ensure planning efforts
• Manages and maintains prompt, thorough, professional communication with all team members, customers, and business partners throughout all phases of the event
Pre-event Production:
• Leads Planning Meetings with customers and team to confirm final event details
• Provides production guidance to customers and team
• Leads scheduling of production resources, services, and any post-production requests
• Work on behalf of the customer to facilitate:
• Third party labor requests and equipment rentals
• Communication with facility partners; Security, Housekeeping, Catering, etc.
• Partner with internal team to ensure charge back
• Event show flow preparation and distribution to internal teams
• Manages any necessary technical testing or technical rehearsals
• Able to support media playback and presentation methods
• Clearly communicates with all team members and stakeholders
• Coordinates personal travel arrangements, schedules, and expenses
Production:
• Act as dedicated onsite POC for customers and organizers, including production team and third-party vendors
• Leads event day show flow, and acts as producer show caller, or stage manager, calling the show through comm systems to the technical team
• Provides direction of relevant facility operations
• Leads onsite production engineers and over-hire labor through load in, pre-show operations, post-show wrap up and load out
• Partner with the Systems Engineer to manage technical needs
• Dynamically flex to customer needs and complications, escalates appropriately
Post-event Production:
• Oversee and manage proper strike of event venue
• Manages post-event reporting
• Manages post-event customer needs and meetings
• Manages post-event expenditures
• Provides key metrics and data to team and management
We are open to hiring candidates to work out of one of the following locations:
Vancouver, BC, CAN
- Bachelor's degree
- 3+ years of program or project management experience
- 3+ years of defining and implementing process improvement initiatives using data and metrics experience
- Knowledge of Excel (Pivot Tables, VLookUps) at an advanced level and SQL
- Experience defining program requirements and using data and metrics to determine improvements
- 3+ years of experience on-site live event production or event management
- 3+ years of driving end to end delivery, and communicating results to senior leadership experience
- 3+ years of driving process improvements experience
- Experience building processes, project management, and schedules
- 35% availability to travel across CA & AMER to venues and locations
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. If you would like to request an accommodation, please notify your Recruiter.
The base salary for this position ranges from $69,700/year up to $116,400/year. Salary is based on a number of factors and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. Applicants should apply via our internal or external career site.
Posted: March 14, 2024 (Updated 3 days ago)
Posted: February 20, 2024 (Updated 10 days ago)
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
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