Accounts Payable
4 weeks ago
Are you an individual who loves dealing with a diverse set of projects that are shipped to locations all around the world? Do you consider yourself organized, sharp, concise, and quick to respond? Are you the type of person who thrives in a team environment of artists, developers, and engineers?
Niscon Inc. is seeking an Accounts Payable Clerk to be a part of our in-house accounting team. We develop, manufacture, and install Motion Control Systems in Live Entertainment Facilities in diverse locations such as Egypt, Singapore, Mexico, Macau, Kingdom of Saudi Arabia, and throughout North America and Europe.
The essential contribution of the Accounts Payable Clerk is to assist the Senior Accountant by managing the recording of vendor invoices and assisting with various accounting and reporting tasks as assigned. As an Accounts Payable Clerk, you will be responsible for processing all invoices received for payments and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This will involve compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed.
We are looking for an objective Accounts Payable Clerk who combines a solid understanding of basic bookkeeping and accounts payable principles, with strong analytical and problem-solving skills. You should be highly organized and detail-oriented and possess the ability to effectively work both independently or in a team setting. It is also important that you display excellent verbal and written communication and interpersonal skills, as well as the ability to work well under pressure in a fast-paced environment.
Key Responsibilities:
- Matching, batching, coding, and entering invoices.
- Entering, posting, and reconciling batches.
- Researching and resolving accounts payable or accounts receivable issues with customers or vendors.
- Updating and reconciling sub-ledger to the general ledger.
- Maintaining cash applications, account reconciliations, chargebacks.
- Communicating with Purchasing on vendor terms and conditions.
- Supporting Shipping/Receiving and collection of incoming and outgoing packing documents.
- Advising and communicating with Senior Accountant on vendor needs and demands.
- Participating in accurate disbursement of expenses and labour reports to specific projects.
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
- Ensures credit is received for outstanding memos.
- Issues stop-payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports and requests for advances.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by scanning and filing documents.
- Disburses petty cash by recording entry and verifying documentation.
- Reports sales taxes by calculating requirements on paid invoices.
- Protects organization’s value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
Personal Qualities Required:
- Demonstrated ability to develop and foster positive relationships, both internally and externally.
- Highly organized with well-developed time-management skills and processes for managing multiple priorities.
- Excellent written and verbal communication skills, ability to present complex technical information in a clear and concise manner to a variety of audiences, including non-technical.
- An analytical and strong binary arithmetic mind.
- Rigorous in approach to all tasks with a sense of responsibility and organization.
Technical Skills/Capabilities Required:
- Experienced with Sage50 Accounting Software.
- Advanced Excel Skills.
- Proficient in Microsoft Office programs (Outlook, Teams, SharePoint, Word, and Excel).
Optimal Education and Experience:
- High school diploma, GED, or equivalent required.
- Bachelor’s degree in accounting, finance, or related field a plus.
Additional Assets:
- In addition to English, applicants who can demonstrate an intermediate proficiency in oral and written French will be given special consideration.
Salary and Compensation:
- We offer a competitive salary based on the experience of the individual, ($48,000 to $53,000).
- Our salary package includes a comprehensive family health and dental plan, RRSP contribution, and vacation compensation after the expiration of a 90-day probationary period.
- Opportunity for work-from-home / work-at-office hybrid scenario supported with secure remote access and home office equipment.
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