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Administrative Assistant

4 months ago

Montreal, Canada Adecco Canada Full time

Office, clerical & administrative - Administrative Assistant

Adecco is currently recruiting for a Bilingual Property Administrative Assistant for a full-time permanent opportunity, with our Client in Montreal, QC. The ideal candidate must be fluently bilingual in French and English.

The Bilingual Property Administrative Assistant will have the following responsibilities:

- Support the Director of Operations as well as the Tenant Coordinator in the day to-da operations.

- Preparation, execution and distribution of correspondence Contactors & suppliers, customers, head office, which includes, service contra&, purchase orders, service a & construction contracts.

- Keeping records of meetings as required

- Issue purchase orders & obtaining approvals.

- Assist in the preparation in conjunction with the operations department of the annual operations budget.

- Updating of property emergency contacts and emergency evacuation/fire drill contacts

- Coordinate & conduct annual emergency evacuation, fire drills, and prepare summary report.

- Assist in TGR (The Good Register) tenant request platform and be the backup for the tenant coordinator.

- Set up and maintain filing nomenclature, both manual and electronically.

- Participate in uploading of the TGR for tenants and proactive maintenance.

- Assist In the preparation of the emergency contacts and ensure that they are kept up to date.

- Preparation of Contracts, Purchase Orders for the operations department

The Bilingual Property Administrative Assistant must meet the following mandatory requirements:

- Perfectly bilingual in French and English.

- Minimum 3 years' experience in a bilingual administrative role supporting executives.

- Knowledge and experience using the following software: MS Office (Word, Excel, PowerPoint, Outlook),

- Must have experience with Yardi.

- Experience in providing administrative services (ex. managing the daily agenda, handling emails) and invoice processing).

- Experience in editing and formatting correspondence and/or documents/ briefing notes/memoranda.

- Sound decision making abilities: a champion of the organization who takes calculated risks and makes prudent, common-sense decisions about current issues, future opportunities, and resource requirements in a timely, well thought out manner.

- Accountability: an individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.

- Business Orientation: a proactive individual who understands the competitive nature of the business and is committed to sustaining the business through excellent customer service and new business opportunities.

- Focus: a self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.

A leader and excellent If you are interested in applying to the Bilingual Property Administrative Assistant role, please submit your resume as soon as possible, by clicking on “Apply with Adecco”.

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Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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