Proposal Manager

3 weeks ago

Edmonton, Canada Backwoods Energy Services Full time

Backwoods Energy Services is a leading supplier of access and matting solutions, civil and forestry services, pipeline maintenance and security services in Western Canada. We have been able to attract best-in-class management, staff, and operators from across the industry, allowing us to successfully complete some of the largest midstream and utility projects in Alberta. Moreover, we have become the largest employer of Alexis band members, the largest independent source of income in the community.

Each day, our team strives to live our mission of driving economic opportunity by empowering Indigenous people and communities. The work we do at Backwoods is meaningful, as it helps build and grow the Alexis community. Experiencing the impact that our work has for building a sustainable future for Alexis is something we are passionate about.

Backwoods Energy Services is 100% owned by the Alexis Nakota Sioux Nation and one of the largest Indigenous owned companies in Canada.

Role Summary

Based in Edmonton, reporting to the VP of Operations, the Proposal Manager will be responsible for leading and managing the proposal process, focusing on scheduling tender reviews and coordinating closing dates. This role ensures that high-quality proposals are developed and submitted on time, meeting all customer requirements. The Proposal Manager will collaborate closely with internal teams, including business development and project management, to ensure proposals align with company goals, particularly for Class A customers.

Responsibilities

Proposal Leadership:

  • Manage the entire proposal development process, from receipt of an RFP to submission, ensuring all submissions are aligned with customer requirements.
  • Lead the coordination of internal resources to prepare comprehensive and competitive proposals.
  • Set and maintain timelines for tender reviews and submission deadlines, ensuring all internal stakeholders adhere to schedules.

Tender Review Scheduling:

  • Organize and schedule all tender reviews with the appropriate internal teams, ensuring that deadlines are communicated and met.
  • Manage closing dates for all proposals, ensuring submissions are timely and in compliance with customer requirements.

Customer Engagement:

  • Serve as the point of contact for Class A customers during the proposal phase, ensuring clear communication and addressing any queries or concerns.
  • Work with business development teams to ensure client needs are understood and proposals are tailored to meet those expectations.

Proposal Documentation and Review:

  • Prepare and coordinate all proposal documentation, ensuring all necessary details, including technical and financial aspects, are accurate and complete.
  • Oversee internal review processes, ensuring that proposals are strategically aligned, accurate, and competitive before submission.

Process Improvement:

  • Continuously improve proposal processes, ensuring efficient handling of schedules and submission timelines.
  • Track proposal outcomes and customer feedback to refine future proposals and enhance overall success rates.
  • Provide additional project admin support (as required), and
  • Additional and alternative duties that may be changed from time-to-time by the Employer.

Qualifications

· A bachelor’s degree in business, engineering, construction management, or a related field would be an asset but is not required.

· 5+ years of experience in proposal management or project management within the construction or industrial services industry.

· Experience managing tender reviews and proposal submission timelines.

· Salesforce experience would be a benefit, but it is not required.

Skills and Competencies

· Strong organizational and project management skills, with the ability to manage multiple proposals simultaneously.

· Excellent communication and customer engagement skills.

· Proficiency in Microsoft Office and proposal management software.

· Strong written communication skills to ensure professional and accurate proposal content.

· Attention to detail and ability to manage tight deadlines effectively.

Additional Information

· No travel is required for this role.

· Salesforce experience is a benefit, but not mandatory.

· Competitive salary and benefits package offered.

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