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Project Coordinator

4 months ago

Greater Toronto Area, Canada Aecon Group Inc. Full time

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.


At Aecon, you can count on:

  • Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We’re passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.


We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us


At Aecon we:

  • Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being
  • Believe in helping you build your career through our Aecon University and Leadership Programs
  • Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.


Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community


What is the Opportunity?

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Coordinator to help us get there


Reporting to the Project Manager, the Project Coordinator’s primary responsibility is to provide coordination support to Tristar Traffic projects. Responsibilities include preparation, organization, and maintenance of all project related documentation, RFI’s, and maintaining project trackers. Other duties include general administrative requests.


Current project location(s): Scarborough/Mississauga/Brampton, ON


What You'll Do Here:

  • Assisting the Project Manager with administrative functions and processes.
  • Ensuring documentation is maintained throughout the length of the project.
  • Prepare project folders, templates and information at the start of the project.
  • Prepare, organize and maintain project folder on the server.
  • Ensure all project related documentation is tracked and recorded.
  • Maintain current drawing and report folders and provide updates as required.
  • Assist with preparation and tracking of change notices and subsequent change orders.
  • Attend/Setup/take minutes of project related meetings and/or conference calls.
  • Generate and track Requests for Information (RFI’s).
  • Prepare Operations & Maintenance and Quality Assurance documentation for review by the Project Managers and submittal to the customer.
  • Track and report on site hours worked by employees.
  • Prepare and submit Electrical Safety Association (ESA) permits and drawing review packages.
  • Adhere to all company workplace policies, standards, procedures, and safe work practices


What You'll Bring to the Team:

  • Education to include technical college diploma, engineering degree or combination of technical training and/or related experience.
  • Minimum of 3 years of experience in a Project Coordinator role, preferably in the electrical sector.
  • Valid G driver’s license.
  • Solid understanding of estimating, project forecasting and change management principals and processes.
  • Experience in planning, scheduling, resource balancing for a variety of sizes of projects.
  • Proven leadership, communication, and negotiation skills.
  • Ability to resolve project disputes with minimal assistance.
  • Ability to Inspire and foster an environment of cooperation between different departments and co-workers.
  • Availability to collaboratively work within both an office and site environment.
  • Sound computer skills – MS Excel, MS Word, and MS Project required, and experience with Hard Dollar and SAP considered an asset.
  • Self-motivated with good organizational skills.
  • Ability to work independently, accurately and under pressure.
  • Able to perform in a fast-paced environment.
  • Be a champion of inclusion and diversity.