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Accounting & Administrative Coordinator

4 months ago

Victoria, Canada ENKON Information Systems Ltd. Full time

Accounting & Administrative Coordinator


Our Company:

ENKON Information Systems Inc. implements web-enabled Land Information Systems for clients around the world. We are an innovative company with offices in Victoria, B.C and Gaborone, Botswana. We are currently seeking a highly motivated Accounting & Administrative Coordinator to join our team temporarily. We are looking for someone who takes initiative, enjoys working with others, has great attention to detail, and is able to work in a fast paced and ever-changing environment.


Our Team:

You will work with a dynamic team that values integrity, respect, and continuous innovation. Our team enjoys creating a fun work environment through group activities and continuous communication. Our sunny days include Bar-B-Qs on our patio, and our rainy days are brightened with our four-legged team members who join us in the office. Management believes in inclusion, so you will be part a team that wants to hear what you have to say.


Our Benefits:

ENKON's office is equipped with bike storage, as well as a gym for employee use.


Job Type: Temporary 3 - Month Contract - Hourly Pay

The position will be at our office in Victoria, BC.


Successful candidates will have the following qualifications:

Must-Have:

  • 2-3 years’ experience in bookkeeping
  • 2-3 years’ experience in an office administrative role
  • University degree, or related diploma
  • Exceptional time management
  • Superior written and verbal communication skills
  • Intermediate Excel skills
  • 45 WPM Typing
  • Valid BC Driver’s License
  • Microsoft Office experience


Nice-to-Have:

  • Advanced Excel Skills
  • Experience using QuickBooks Online
  • Knowledge of Office 365 Suite Applications


Your duties will include:

  • General Bookkeeping duties including but not limited to Accounts Payable and Accounts Receivable
  • Assist with handling the CEO’s schedule and meetings
  • Assist with data entry, account reconciliations, preparing staff expense reports, petty cash reconciliation and filing
  • Provide administrative duties, including but not limited to being the first contact via phone, email and in person, facilities management (office and kitchen supplies management) and other typical administrative tasks
  • Events management such as monthly Lunch and Learns, staff outings, client hosting and company-wide events
  • Assisting the Human Resources department with scheduling interviews, job postings, and reference checks
  • Coordination of all Hospitality requirements - office lunches, booking employee and client travel arrangements
  • Hosting visiting clients such as conducting personalized tours, booking tourist activities, and arranging dinner outings
  • Property and reservation management for company rental property
  • Providing support to the Controller as required, including but not limited to ensuring time entry is complete weekly, data entry, account reconciliations
  • Taking minutes for management meetings
  • Assisting with editing and binding of company reports and project submissions