Project Administrator

1 week ago

Toronto, Canada Prodigy Group Full time

About The Opportunity:

We're looking for a Project Administrator to join our team The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation.


Who We Are:


Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market.


At Prodigy, our people serve as the driving force behind our path towards greatness. This collective dedication, encompassing our executive team, senior management, and our highly talented field-level professionals, has propelled Prodigy to rapid success and a solid industry reputation. In doing so, we've built a diverse and inclusive team where each member's unique experiences and perspectives enrich our collective journey. Our commitment is to ensure that every team member feels empowered to embrace their authentic selves and to provide every team member with the opportunity to reach their full potential and make a meaningful contribution to the communities we serve.


If you're someone who finds inspiration in these types of projects and shares our commitment to relationships, trust, accountability, Inclusivity, and honesty, we invite you to become a part of our team.


Please visit our website to learn more about our organization.


As a Project Administrator, you’ll be responsible for:


  • Under the direction of Project Managers, the Project Administrator performs administration duties in coordination with project management teams for one major or multiple smaller projects.


Project Set Up

  • Prepare Project Requisition Forms.
  • Set Up Project Shared File Structures.
  • Collect Health and Safety Documentation.


Tendering

  • Assist in preparation of Subcontract Tender Documentation.


Prepare And Manage Project Purchase Orders and Subcontracts

  • Prepare Subcontract Purchase Orders for Materials and Equipment.
  • Prepare Subcontracts and Manage Execution Internally/Externally.
  • Collect and Manage Subcontract Documentation – WSIB, Insurance, etc.


Change Management

  • Assist in collection of subcontractor pricing where required.
  • Assist in preparation and processing of Proposed Change Orders.
  • Process Client Issued Change Orders and related Subcontract Change Orders.


Accounts Payable Support

  • Reconcile Monthly Invoices to Purchase Orders and Subcontracts.


Document Management

  • Maintain Document Management in accordance with Prodigy Standards.
  • Support Project Teams in filing and distribution.
  • Maintain tracking logs for project documentation.
  • Assist in preparation of weekly reports and distribution.
  • Assist in preparation of Close Out Documentation.


About You:


The successful candidate will have the following:

  • Post-secondary education in business administration, project management or related field.
  • The preferred job experience is a minimum of 1 year.
  • Experience working in ICI Construction Markets is considered an asset.
  • Skilled working ability in MS Word, Excel, and Outlook.
  • Capable of using MS Office Suite and Procore
  • Demonstrates a willingness to adapt, improvise, and remain flexible in response to evolving circumstances.
  • Competent in written and verbal communication.
  • Competent in time management and work prioritization.
  • Demonstrate a high level of integrity and accountability.
  • Willingness to learn and grow.


What’s in it for you:


  • Competitive Base Salary and Vacation
  • Yearly bonus structure
  • Employer-Paid Extended Health & Dental Benefits
  • Ongoing company social activities and celebrations


To Apply:


Ready to take the next step in your career? Submit your resume today If selected for an interview, your compensation will be market-competitive and dependent on your qualifications and experience.


We know that fit for a role goes both ways, and you may have other questions – so feel free to contact us in advance of applying.


Prodigy Group is strongly committed to an inclusive selection process, being barrier-free, and fostering a workforce that reflects the diversity of the community. We encourage applications from all qualified individuals, including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas. Prodigy Group provides accommodation, accessible formats, and communication support for the recruitment process upon request. Please contact us at hr@prodigy-group.com if you require accommodation at any stage in the recruitment process.


We thank all applicants for their interest: however only those selected for an interview will be contacted.


Connect with us on and Instagram to stay updated on our exciting projects and company culture.

  • Ipd Project Administrator

    6 months ago

    Greater Toronto Area, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Coordinator

    3 months ago

    Toronto, Canada Baycrest Project & Construction Management Full time

    Baycrest has been rapidly growing over the past few years and are looking for skilled and enthusiastic individuals to join our team! The selected candidate would provide administrative assistance to the Project Manager, Site Supervisor and Project Team for all project related work.  Responsibilities   Provide administrative...

  • Project Coordinator

    3 months ago

    Toronto, Canada Baycrest Project & Construction Management Full time

    **Responsibilities** - Provide administrative assistance to Project Manager, Site Supervisor and Project Team for all project related work - Play a key role through all phases of our construction projects, from tender through construction and close-out - Proactively manage project processes and documents, such as project set up, bid packages, subcontract...

  • Assistant Project Manager

    6 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    6 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Assistant Project Manager

    6 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    6 months ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Baycrest Project & Construction Management Full time

    Baycrest Project & Construction Management is a rapidly expanding organization seeking highly skilled and motivated individuals to join our team.The selected candidate will provide administrative support to the Project Manager, Site Supervisor, and Project Team for all project-related work. This role plays a key part in all phases of construction projects,...

  • Project Administrator

    6 months ago

    Toronto, Canada BGIS Full time

    **ABOUT US **OUR CULTURE At BGIS, our culture is built on three foundational pillars: **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve. **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION...

  • Project Administrator

    6 months ago

    Toronto, Canada BGIS Full time

    **ABOUT US **OUR CULTURE At BGIS, our culture is built on three foundational pillars: **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve. **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION...

  • Project Administrator

    6 months ago

    Toronto, Canada BGIS Full time

    **ABOUT US** **OUR CULTURE** At BGIS, our culture is built on three foundational pillars: **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve. **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and...

  • Virtual Coordinator

    3 months ago

    Toronto, Canada Project FoodChain Full time

    **About us** Project FoodChain is an agile and rapidly growing Toronto-based charity dedicated to food justice and supporting unhoused individuals across the Greater Toronto Area. **Why Join Us?** This role offers opportunities to advance to a full time management-level position as our organization continues to expand. **Flexibility**: **Our Culture**: At...

  • Project Administrator

    4 weeks ago

    Toronto, Ontario, Canada CB Canada Full time

    **Project Administrator**CB Canada is seeking a highly skilled Project Administrator to support our team. The ideal candidate should have experience managing projects throughout the project life cycle.**Key Responsibilities**Delivering reportsExecuting project health checksCreating presentations and governance documentsManaging data in...

  • Project Administrator

    6 months ago

    Toronto, Canada AtkinsRéalis Full time

    **Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!** **Come join us in reshaping the future with AtkinsRéalis....

  • Infrastructure Advisory Senior Project Manager

    1 week ago

    Old Toronto, Canada Colliers Project Leaders Full time

    About UsAt Colliers Project Leaders, we deliver innovative solutions to our clients' capital project needs across the built environment.We have a passion for making a difference in communities and helping shape the growth of sustainable, progressive, and inclusive communities.Our commitment to realizing our clients' vision inspires us to look beyond the...

  • Project Administrator

    4 months ago

    Toronto, Canada Clearway Full time

    At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s...

  • Project Administrator

    6 months ago

    Toronto, Canada ITI Group Full time

    Full-time Toronto - Hybrid ABOUT THE JOB Join our dynamic and forward-thinking team and be a part of a group that thrives on pushing boundaries and thinking outside the box. We are looking for a Project Administrator to join our team in North America. Reporting to the Vice President of Operations, you will provide broad support across North America,...

  • Project Administrator, Capital Projects

    1 week ago

    Toronto, Canada Fitzrovia Full time

    About the Role:Fitzrovia is seeking to hire a Project Administrator, Capital Projects to join our team. This role works with various divisional leads in the design, tendering and overall execution of all capital projects across the portfolio. The role’s responsibilities will cover all areas of project management, such as project planning, reporting, cost...

  • Project Administrator, Capital Projects

    1 week ago

    Toronto, Canada Fitzrovia Full time

    About the Role: Fitzrovia is seeking to hire a Project Administrator, Capital Projects to join our team. This role works with various divisional leads in the design, tendering and overall execution of all capital projects across the portfolio. The role’s responsibilities will cover all areas of project management, such as project planning, reporting,...

  • Project Administrator, Capital Projects

    17 hours ago

    Toronto, Canada Fitzrovia Full time

    About the Role:Fitzrovia is seeking to hire a Project Administrator, Capital Projects to join our team. This role works with various divisional leads in the design, tendering and overall execution of all capital projects across the portfolio. The role’s responsibilities will cover all areas of project management, such as project planning, reporting, cost...