office administrative assistant
3 weeks ago
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 yearWork setting
- Willing to relocateTasks
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Maintain and manage digital databaseComputer and technology knowledge
- MS Outlook
- MS Windows
- MS Office
- Adobe Acrobat Reader
- Google DriveArea of specialization
- Correspondence
- Reports and recordsSecurity and safety
- Basic security clearance
- Criminal record checkTransportation/travel information
- Willing to travel regularlyWork conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseloadPersonal suitability
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Client focus
- Time management
- Adaptability
- Accountability
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