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HR Administrator

1 month ago

Vancouver, Canada PLEA Community Services Society of BC Full time

PLEA Community Services is currently seeking an Excluded Full-Time HR Administrator (Recruitment) for our HR team located in Vancouver, BC. The proposed start date for this position is as soon as possible. This position is excluded from BCGEU membership.

Hours of Work: The usual hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week.  Occasional evenings and weekends may be required to meet departmental needs.

Closing date for Internal Applications: Monday, September 2, 2024, at 4:30PM. If the position is not filled internally, it will remain open until filled. 

Education/Experience Requirements: 

  • Bachelor’s degree in a related field.
  • One (1) year of recent, relevant experience.

Who We Are: 
PLEA is an accredited, not-for-profit, charitable community services agency that has operated throughout BC for more than 40 years. We deliver high quality, innovative services to children, youth, adults, and families facing significant challenges in their lives. PLEA is an ally in reconciliation. The organization is committed to providing culturally safe programs and continuing to work towards breaking down the barriers that cause harm to Indigenous people and communities.

What You Will Do: 

  • Prepare and post job vacancies. Provide subject matter expertise to hiring managers on the job posting process and requirements. Participate in recruiting events and assist the department in the completion of its recruitment activities.
  • Develop and implement creative recruitment marketing campaigns to increase talent brand awareness and candidate engagement, including written and digital content.
  • Find, present, and engage in external opportunities to promote PLEA to prospective candidates and students. Facilitate external recruitment efforts, including job fairs.
  • Administer the agency’s student programs. Act as the first point of contact for students seeking placements at PLEA. Build partnerships with educational institutions and build connections with students to create a talented candidate pool for the agency.
  • Conduct the background screening process for shortlisted candidates in compliance with internal and external requirements (e.g., Collective Agreement, accrediting bodies, funding agreements, licensing conditions and applicable legislation and regulations).
  • Conduct exit interviews with departing staff and students. Collect and report on feedback received. Escalate reported concerns to the CHRO for follow-up as necessary.
  • Complete projects and initiatives within the department’s strategic plan. Design and prepare materials for the department’s activities, including written and digital content.
  • Work collaboratively with other members of the team to execute the daily operations of the HR department.
  • Implement and maintain HR policies and procedures.
  • Ensure that HR filing systems, records, and drives are current, accurate, organized and in compliance with internal and external requirements (e.g., Collective Agreement, accrediting bodies, funding agreements, licensing conditions and applicable legislation and regulations). Maintain the agency’s ATS.
  • Develop systems to track HR metrics. Collect HR data and prepare regular and on-demand reports.
  • Support the HR team in the coordination of preboarding and onboarding activities. Facilitate HR orientation sessions as necessary.
  • Complete a variety of related support tasks for the CHRO as necessary.
  • Provide general administrative support to the HR department and provide backfill coverage for other members of the team.
  • Perform other related duties as required.
  • Protect and uphold confidentiality.

What You Will Bring:

  • Demonstrated interpersonal skills, including the ability to build and manage relationships with a high level of professionalism.
  • Strong oral and written communication skills, including the ability to prepare engaging written and digital content.
  • Strong teamwork skills, with a demonstrated ability to work collaboratively with colleagues in the pursuit of organizational goals.
  • Strong time management, organizational, administrative and project management skills, including the ability to handle multiple priorities with a high degree of accuracy.
  • Strong customer service skills.
  • Strong problem-solving skills.
  • Demonstrated ability to work independently, take initiative, make sound decisions and be held accountable for results.
  • Demonstrated ability to be sensitive and understanding of individuals’ social realities including issues of race, culture, religion, gender identity/expression, sexual orientation, poverty and lifestyle.
  • Knowledge of Microsoft Office suite, database systems, talent-search platforms, applicant tracking systems and web-based conferencing tools.
  • Knowledge of labour and employment laws, including, but not limited to Employment Standards, Human Rights Code, and Labour/Employee Relations.

PLEA Benefits and Perks:  

PLEA offers a comprehensive set of benefits and perks These include:

  • Four (4) weeks of vacation annually
  • A benefits package and defined benefit pension plan (effective on your first day)
  • A physical activity fund
  • Training and development dollars
  • A number of agency-sponsored social events, including a summer barbeque, annual holiday party, and a team day each year

Minimum Requirements:

  • Satisfactory criminal record check.
  • A valid Class 5 or 7N B.C. Driver's License and suitable driver's abstract/claims history.
  • Access to a personal vehicle for work-related travel. This position requires travel in the Lower Mainland and the Fraser Valley.
  • Documentation that the applicant is legally approved to work in Canada.

Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.