administrative assistant
4 months ago
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 yearTasks
- Evaluate daily operations
- Plan and organize daily operations
- Establish and implement policies and procedures
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing supportSupervision
- 5-10 peopleComputer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- Social Media
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Electronic mailTechnical terminology
- BusinessArea of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Invoices
- Charts, tables, graphs and diagramsSecurity and safety
- BondableTransportation/travel information
- Public transportation is not availableWork conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervisionPersonal suitability
- Ability to multitask
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Adaptability
- Accountability
- DependabilitySupport for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilitiesSupport for newcomers and refugees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths
- Provides awareness training to employees to create a welcoming work environment for youthSupport for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous people
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers
- Provides staff with awareness training to create a welcoming work environment for mature workers Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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