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Stores and Distribution Supervisor

3 months ago

Victoria, British Columbia, Canada Provincial Health Services Authority Full time

Stores and Distribution Supervisor

Warehouse Operations

Victoria, BC

The Stores & Distribution Supervisor is in charge and oversees the day to day operations of the assigned materials management services for a multi-site operation, supervises designated staff and utilizes computerized applications and performs receiving, stores and distribution activities. Maintains and produces an inventory of forms. Sorts and distributes incoming mail and affixes postage to outgoing mail. Operates a two-axle vehicle and a variety of powered equipment and carts.


What you'll do

  • Oversees and provides day to day direction and administration for the assigned materials management services.
  • Directs, supports, supervises and evaluates designated staff. Determines related training and orientation requirements and provides input into annual performance reviews, reporting significant performance issues. Calls in staff to ensure appropriate staffing levels.
  • Prepares and distributes staff work schedules, ensuring the most efficient use of staffing resources. Responsible for the submission of payroll data for designated staff in accordance with policies and procedures.
  • Participates by making recommendations in the selection and evaluation and providing orientation and training of staff as required. Communicates policies, programs and procedures through meetings, by written form, and by providing verbal direction. Investigates and problem solves employee issues in accordance with the provisions of the collective agreement and policies and procedures, referring contentious and disciplinary issues to the Coordinator.
  • Organizes and prioritizes requisitions from several sites and departments, maintaining related records by completing paperwork and keying data for recording inventory supply levels, requisitions and pick lists, including data entry into a computerized system.
  • Receives goods and materials. Unpacks and checks packing slips against orders and goods and materials received, ensuring same are in the condition as shipped and in accordance with order specifications.
  • Maintains new master forms catalogues, issuing new forms and deleting obsolete forms. Ensures that forms inventory is maintained. Produces required forms using photocopier or printer, and provides departments and offices with forms as required. Maintains related records.
  • Sorts all incoming mail for distribution and affixes proper postage to all outgoing mail for scheduled pickups. Maintains related records. Performs a variety of clerical duties, such as filing, photocopying and answering phone.
  • Maintains receiving and shipping records and statistics and prepares periodic reports, as required. Completes paperwork and keys data for computerized inventory records. Resolves routine problems and answers routine inquiries independently, referring more complex or difficult issues as appropriate.
  • Attends at various customer sites and departments as required.
  • Maintains stores inventory supply records for carts or trolleys and stores shelving by labeling, and adding or deleting data and inventory items in accordance with established guidelines.
  • Places supplies and equipment in loading or temporary storage areas. Assembles loads, loads carts, bins and/or trolleys and transports and ships a variety of goods, supplies and equipment to and from designated areas, sites and departments.
  • Identifies and returns damaged or spoiled goods and completes appropriate documentation.
  • Carries out quality assurance activities and projects, analyzing and acting upon information received, including collecting and compiling statistical data for research and evaluation purposes and working with the Coordinator to develop outcome measures.
  • Advises Coordinator of opportunities for improved efficiencies and ongoing deficiencies in systems, services and resources, recognizing and reporting poor resource utilization. Provides input and recommendations for policy and procedure development and implementation, including recommending changes where appropriate.
  • Monitors expenditures and operational requirements for services and equipment, providing input and information and making budget recommendations to the Coordinator.
  • Ensures adherence to safe practices and procedures and compliance with Workers' Compensation Board regulations and standards by removing obvious hazards; reporting faulty equipment, accidents, injuries and near misses; and adhering to and enforcing rules regarding safety. Co-operates and collaborates with the Occupational
  • Health & Safety Committee ensuring regular workplace inspections, investigation of injuries and related documentation, and participation in fire prevention and disaster plans as required.
  • In accordance with Workplace Hazardous Materials Information System (WHMIS) and Transportation of Dangerous Goods (TDG) regulations, delivers, picks up, ships and transports a variety of supplies and equipment by operating a truck and a varied fleet of powered equipment and carts. Completes required documentation.
  • Performs a variety of routine inspection and maintenance functions on vehicles and equipment such as securing load, cleaning, checking, lubricating, and topping up fluids. Maintains vehicle documentation, such as a logbook, including recommending repair or replacement as necessary.
  • Coordinates inventory activities.
  • Performs other related duties as required.

What you bring

Qualifications

  • Grade 12, plus two (2) years recent, related experience, including six (6) months in a supervisory
  • capacity; or an equivalent combination of education, training and experience.
  • Valid Class 5 British Columbia driver's license.
  • Communicate effectively, both verbally and in writing
  • Deal effectively with others
  • Supervise
  • Organize work
  • Operate related equipment
  • Physically carry out the duties of the position

Skills & Knowledge

  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act
  • As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

  • Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time - Until return of incumbent
Wage: $26.63 / Hour
Location: 1 Hospital Way, Victoria, BC V8Z 6R5

Closing date: Applications accepted until position is filled
Hours of Work: Variable hours based on operational requirements. (Monday to Friday)
Requisition # 168272E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA's North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.


ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at

Please note the internal job posting will no longer be accessible after the expiry date of July 2, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at or Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at and a Help Desk Representative will contact you the next business day.