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Human Resources Assistant

4 months ago

Winnipeg, Manitoba, Canada Shared Health Full time

Requisition ID:

Position Number:

Posting End Date: June 3, 2024

City: Winnipeg

Employer: Shared Health

Site: Shared Health Corporate Office

Department / Unit: Employee Development & Retention

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Executive Director, Employee Development and Retention, the Human Resources Assistant will be responsible for the coordination of the Nurses Recruitment and Retention Fund requests, ensuring timely responses and processing of required payments. Ensures clear data tracking and reporting processes are in place. Responds to all inquiries from applicants, Finance and NRRF Administrators. In addition, the HR Assistant will provide overall support to the Employee Development and Retention Centre of Expertise (COE) as required.

Experience
  • Minimum 3 years previous experience in an administrative support position required, with HR experience preferred.
  • Demonstrated experience with setting up spreadsheets and databases as required.
Education (Degree/Diploma/Certificate)
  • Complete high school education, Manitoba standards, required.
  • Business Administration diploma/certificate, or Human Resources Management certificate or an equivalent combination of education and working experience.
Certification/Licensure/Registration

Not applicable

Qualifications and Skills
  • Ability to work independently and as part of a team.
  • Must have excellent communication, organizational and interpersonal (verbal and written) skills.
  • Must have demonstrated problem-solving abilities, attention to detail and the initiative to follow through on matters independently.
  • Must have demonstrated experience in a customer service role, effectively handling a variety of inquiries and communicating with all levels of staff and the public.
  • Must be able to work effectively under stress and meet deadlines.
  • Independent decision-making and judgment required.
  • Must be well organized and able to establish priorities to meet deadlines and adjust priorities to reflect changing requirements.
  • Demonstrated problem solving skills.
  • Ability to maintain a high level of confidentiality.
  • Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Outlook).
  • Ability and aptitude for recognizing, investigating, and analyzing complex problems and recommending solutions.
Physical Requirements
  • Fast-paced, high stress environment with a heavy workload and frequent interruptions.
  • Must be able to work safely in a typical computerized office environment with frequent meetings.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.