Executive Assistant

3 days ago

Toronto, Ontario, Canada Independent Electricity System Operator Full time

**Executive Assistant to Vice President - Corporate Relations Stakeholder Engagement & Innovation**

Provide high-level administrative support to the Vice President, coordinating tasks, managing schedules, and ensuring seamless execution of business unit operations.

**Key Responsibilities**

* Provide confidential administrative support to the Vice President, including preparation of correspondence, reports, and presentations
* Coordinate meetings, appointments, and travel arrangements, anticipating and initiating action to conserve time commitments
* Maintain accurate and up-to-date records, files, and databases, ensuring consistent application of corporate policies and procedures
* Coordinate budget administration, financial management, and space coordination, verifying invoices, credit card reconciliations, and account distributions
* Represent the business unit in meetings, ensuring interests are represented and office administrative procedures are implemented
* Assist in the orientation and training of support staff, identifying intra-departmental issues and coordinating staff to resolve them
* Provide input and take minutes of business unit meetings, organizing meeting agendas and prioritizing work demands

**Administrative Support**

* Prepare and maintain confidential communication, information, and records
* Communicate corporate or business unit priorities, information, or data to other members of the business unit management team, the business unit, or other stakeholders
* Coordinate corporate level service functions, such as mail functions, courier delivery, supply ordering, and general clerical assistance
* Coordinate and provide administrative support within the Business Unit, including employee access to computer systems and implementing programs of service affecting all unit staff

**Financial Management**

* Coordinate preparation of the Business Unit budget
* Verify and process invoices
* Compile, review, and verify monthly credit card reconciliation for Vice President
* Review and verify credit card reconciliations completed by Direct Reports prior to approval
* Confirm account distributions are correct and charged to the appropriate work package

**Space Coordination**

* Coordinate space requirements for the business Unit
* Attend meetings to represent the Business Unit on issues related to space planning and accommodation
* Recommend and ensure the implementation of office administrative procedures across various organizational units within a department/division

**Other Duties**

* Provide updates to Vice President regarding the status of various projects, work, or activities to ensure target dates are met
* Follow-up with various stakeholders on various matters
* Monitor work projects, including tracking their status, and communicating suggestions and measures intended to expedite the completion of assignments

  • Medical Science Liaison

    4 days ago

    Toronto, Ontario, Canada Medical Assistant Full time

    Medical Science Liaison OpportunityWe are seeking a highly skilled Medical Science Liaison to join our team in Ontario. As a Medical Science Liaison, you will play a key role in supporting Key Opinion Leaders and other healthcare professionals in understanding complex scientific and clinical concepts related to our products.Key Responsibilities:Develop...

  • Medical Science Liaison

    4 days ago

    Toronto, Ontario, Canada Medical Assistant Full time

    Medical Science Liaison OpportunityWe are seeking a highly skilled Medical Science Liaison to join our team in Ontario. As a Medical Science Liaison, you will play a key role in supporting Key Opinion Leaders and other healthcare professionals in understanding complex scientific and clinical concepts related to our products.Key Responsibilities:Develop...

  • Medical Science Liaison

    2 weeks ago

    Toronto, Ontario, Canada Medical Assistant Full time

    Job SummaryWe are seeking a highly skilled Medical Science Liaison to join our team in the specialty group. This field-based position will cover Ontario East and Atlantic.Key ResponsibilitiesScientific Support: Provide scientific/strategic support to Key Opinion Leaders (KOLs) and other Health Care Professionals (HCPs) in understanding complex...

  • Medical Science Liaison

    2 weeks ago

    Toronto, Ontario, Canada Medical Assistant Full time

    Job SummaryWe are seeking a highly skilled Medical Science Liaison to join our team in the specialty group. This field-based position will cover Ontario East and Atlantic.Key ResponsibilitiesScientific Support: Provide scientific/strategic support to Key Opinion Leaders (KOLs) and other Health Care Professionals (HCPs) in understanding complex...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Artisan Corporation Full time

    Executive Assistant We are seeking a highly organized and experienced individual to provide top-level assistance to our executives, while also managing business assistance, administrative functions, and management. Responsibilities: • Aid executives in preparing for meetings by compiling necessary documents and materials. • Respond to emails and...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Alliance REIT Full time

    **About Alliance REIT**Alliance REIT is a private real estate investment trust that specializes in the acquisition, development, and management of boutique loft-style residential rental apartments in desirable downtown neighborhoods.We build unique living spaces in boutique properties and focus on dynamic urban neighborhoods that attract discerning...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Alliance REIT Full time

    **About Alliance REIT**Alliance REIT is a private real estate investment trust that specializes in the acquisition, development, and management of boutique loft-style residential rental apartments in desirable downtown neighborhoods.We build unique living spaces in boutique properties and focus on dynamic urban neighborhoods that attract discerning...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Artisan Corporation Full time

    Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Alliance REIT Full time

    Seeking an Executive Administrative Assistant to provide high-level support to the team, manage bills and expense reports, and facilitate stakeholder communications in a dynamic urban environment. **About Alliance REIT** Alliance REIT is a private REIT that specializes in the acquisition, development, and management of boutique loft-style residential rental...

  • Executive Assistant

    3 days ago

    Toronto, Ontario, Canada The United Church of Canada Full time

    Job Title: Executive AssistantThe United Church of Canada is seeking an experienced Executive Assistant to support the Executive Minister and Regional Councils. This is a permanent full-time position (35 hours per week) with a hybrid work arrangement.Job SummaryThe Executive Assistant will provide administrative support to the Executive Minister, Regional...

  • Executive Assistant

    3 days ago

    Toronto, Ontario, Canada The United Church of Canada Full time

    Job Title: Executive AssistantThe United Church of Canada is seeking an experienced Executive Assistant to support the Executive Minister and Regional Councils. This is a permanent full-time position (35 hours per week) with a hybrid work arrangement.Job SummaryThe Executive Assistant will provide administrative support to the Executive Minister, Regional...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Artisan Corporation Full time

    We are seeking an experienced Executive Assistant to provide top-level support to high-level executives, manage business assistance, and oversee administrative functions. This role requires a highly organized individual with exceptional communication skills, ability to multitask, and prioritize tasks effectively in a fast-paced environment. The ideal...

  • Executive Assistant

    5 days ago

    Toronto, Ontario, Canada Interac Corp. Full time

    Job Title: Executive AssistantAt Interac Corp., we're seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our business units and ensuring compliance with our obligations.Key Responsibilities:Manage the...

  • Executive Assistant

    5 days ago

    Toronto, Ontario, Canada Interac Corp. Full time

    Job Title: Executive AssistantAt Interac Corp., we're seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our business units and ensuring compliance with our obligations.Key Responsibilities:Manage the...

  • Executive Assistant

    17 minutes ago

    Toronto, Ontario, Canada Aviso Wealth Full time

    About the RoleAviso Wealth is seeking an experienced Executive Assistant to join our Finance team. As a key member of our team, you will provide administrative support to our Senior Vice President, Chief Financial and Chief Risk Officer, ensuring seamless execution of daily tasks and projects.Key ResponsibilitiesManage the executive's calendar, schedule...

  • Executive Assistant

    9 hours ago

    Toronto, Ontario, Canada RBC - Royal Bank Full time

    Executive Assistant sought to provide high-level administrative support to senior executives in Global Investment Banking, requiring exceptional organizational skills, strong relationships, and ability to juggle multiple demands in a fast-paced environment. The ideal candidate will have at least 5 years of experience as an executive assistant, supporting...

  • Executive Assistant

    2 days ago

    Toronto, Ontario, Canada JBIC Entertainment Inc Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at JBIC Entertainment Inc. As an Executive Assistant, you will provide administrative support to our executives and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to executives, including...

  • Executive Assistant

    2 days ago

    Toronto, Ontario, Canada ADJ Industries Inc (ADJ) Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to join our team at ADJ Industries Inc (ADJ). As an Executive Assistant, you will provide administrative support to our executives and teams, ensuring the smooth operation of our business.Key Responsibilities:Administrative Support: Provide administrative support to our...

  • Executive Assistant

    2 days ago

    Toronto, Ontario, Canada JBIC Entertainment Inc Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at JBIC Entertainment Inc. As an Executive Assistant, you will provide administrative support to our executives and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to executives, including...

  • Executive Assistant

    1 day ago

    Toronto, Ontario, Canada ADJ Industries Inc (ADJ) Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to join our team at ADJ Industries Inc (ADJ). As an Executive Assistant, you will provide administrative support to our executives and teams, ensuring the smooth operation of our business.Key Responsibilities:Administrative Support: Provide administrative support to our...