Administrative Assistant I, Meals on Wheels

20 hours ago


Lunenburg County, Canada VON Canada Full time

Administrative Assistant I role at VON, responsible for providing administrative support to the Meals on Wheels team, with a focus on client service, document preparation, and supply management.

Job Responsibilities
  • Respond to general inquiries, including phone calls and visitor directions.
  • Manage client, personnel, and general files, ensuring accuracy, security, and confidentiality.
  • Prepare correspondences, memos, forms, brochures, invitations, reports, and other documents as required.
  • Assist in the production of materials for delivery service, including typing, formatting, and photocopying.
  • Order supplies, receive, and maintain an inventory of required supplies.
  • Perform other duties as assigned.
External and Internal Relationships
  • Communicate regularly with team members and managers.
Education, Designations, and Experience
  • Post-secondary education in office administration, office information technology, or a related field.
  • Proficiency in Windows OS and MS Office Suite programs.
  • Experience with scheduling software and Cognos is considered an asset.
  • Experience with a unionized environment is considered an asset.
Skill Requirements
  • Excellent oral and written communication skills.
  • Strong organizational skills with an ability to prioritize and multi-task.
  • Excellent customer service skills.
  • High level of accuracy and attention to detail.
  • Able to work both independently and within a team.
  • Ability to maintain confidentiality at all times.
Working Conditions and Physical Demands

This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying, bending, reaching, kneeling, and other movements that emphasize good body mechanics.



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