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Brokerage Coordinator

4 months ago

BasSaintLaurent, Canada Cushman and Wakefield Full time

Job Title

Brokerage Coordinator

Job Description Summary

Nous sommes à la recherche d'un(e) coordonnateur(-trice) de courtage pour notre bureau du centre-ville de Montréal. La personne dont la candidature sera retenue travaillera au sein d'une équipe chargée de soutenir un bassin d'agents de courtage axés sur la location de bureaux, les marchés des capitaux et les services industriels dans le cadre des opérations quotidiennes du secteur d'activité. La personne retenue reçoit les tâches quotidiennes directement des équipes sous la supervision du directeur, Opérations. Le ou la titulaire de ce poste devrait être en service de trois à quatre fois par semaine.

We are looking for a Brokerage Coordinator to join our Montreal Downtown office. The successful candidate will be working within a team responsible for supporting a pool of Brokerage Agents focused on Office Leasing, Capital Markets and Industrial Services through daily operations of the business line. The coordinator receives day-to-day tasks directly from the teams and supervision from the Operations Manager. This position is expected to be in office 3-4x per week.

Job Description

Administration et coordination

  • Organiser et mettre en œuvre les stratégies de marketing des listes et des équipes, y compris la gestion des communications de l'équipe dans les médias sociaux.
  • Tenir des dossiers, compiler les renseignements pour la production de rapports sur les activités des clients et mettre à jour l'inventaire de transactions en cours.
  • Faire des recherches et préparer des études de marché
  • Compiler les renseignements sur la propriété et les données du marché pour les propositions d'inscription et les opinions quant à la valeur, y compris les recherches de titres, les rapports de zonage et de planification et les évaluations foncières.
  • Coordonner et mettre en œuvre des programmes de marketing pour les inscriptions et concevoir du matériel publicitaire approprié pour les journaux et les magazines, les publipostages et la distribution par courriel, notamment les dépliants, les cartes postales et les infolettres périodiques.
  • Assurer la liaison avec divers services internes pour coordonner les livrables de marketing.
  • Créer des propositions d'inscription et des argumentaires, y compris la finition d'impression (impression, reliure, etc.)
  • Téléverser de nouvelles inscriptions sur plusieurs plateformes (p. ex., site Web de Cushman & Wakefield, Centris et Loopnet).
  • Tenir et administrer diverses bases de données - mise à jour des renseignements sur le propriétaire, l'acheteur, le vendeur, la propriété et les clients potentiels, au besoin.
  • Faire la relecture d'épreuves et rédiger des textes à l'occasion
  • Traiter des demandes diverses et réaliser divers projets spéciaux requis par l'équipe
  • Effectuer d'autres tâches administratives requises par Cushman & Wakefield (C&W) pour faciliter la transaction des affaires immobilières de C&W.

Interaction avec les clients

  • Coordonner les visites de la propriété et envoyer des trousses.
  • Coordonner les activités des clients pour certains comptes et certaines transactions

Finances

  • Aider les courtiers à entrer les transactions dans la base de données des ventes aux fins de traitement (Engage)
  • Organiser et préparer les documents relatifs aux transactions comme les ententes de confidentialité, les offres, les conventions d'inscription et autres formulaires de l'OACIQ, les documents de clôture et les dossiers d'opérations.
  • Préparer des propositions sous la direction de l'équipe

Qualifications

  • Maîtrise des applications Adobe comme InDesign, Photoshop, Illustrator et Acrobat
  • Utilisation d'applications professionnelles et Microsoft comme Word, Excel, PowerPoint et Outlook
  • Capacité à respecter les échéances sans compromettre l'exactitude, excellente qualité des produits et souci du détail
  • Expérience de l'immobilier dans une organisation d'immobilier commercial, un atout (minimum d'un an d'expérience)
  • Diplôme collégial ou universitaire, un atout
  • Solides compétences en marketing électronique (Twitter, LinkedIn)
  • Capacité à offrir un excellent service à la clientèle à tous les niveaux de l'organisation et avec les partenaires externes
  • Bilinguisme, très bonne maîtrise de la grammaire et compétences rédactionnelles aux fins de la correction d'épreuves et de la révision de textes
  • Grand professionnalisme et excellentes compétences interpersonnelles
  • Solide capacité à établir des relations, attitude proactive, approche axée sur les résultats et débrouillardise
  • Solides compétences en organisation, en gestion du temps et en gestion de projets en plus d'une habileté confirmée à travailler en solitaire et en équipe
  • Obligation de démontrer une conduite éthique et de s'engager adéquatement au travail

Emplacement du bureau :

, boul. de Maisonneuve O, Montréal (Québec), H3A 3L4 (Métro Peel)

Cushman & Wakefield s'engage à respecter l'équité en matière d'emploi. Notre objectif est d'offrir un milieu de travail diversifié, inclusif et exempt d'obstacles. Si vous êtes une personne ayant un handicap et avez besoin de recevoir l'offre d'emploi dans un autre format ou d'accéder à toute autre mesure d'adaptation au cours du processus d'embauche, veuillez soumettre votre demande par courriel à Veuillez mentionner le titre du poste et le lieu de travail au moment de communiquer avec nous.

Administration & Coordination

  • Organize and implement listing and team marketing strategies including management of team's social media communication
  • Keep records and compile information for client activity reports and update ongoing transaction pipeline
  • Research and prepare market surveys
  • Compile property information and market data for listing proposals and opinions of value including title searches, zoning/planning reports, property assessments, etc.
  • Coordinate and execute marketing programs for listings and design materials suitable for newspaper/magazine ads, direct mailers and e-mail distribution i.e. flyers, postcards, newsletter updates, etc.
  • Liaise with various in-house services for coordination of marketing deliverables
  • Create listing proposals and pitches including print finishing (printing, binding, etc.)
  • Upload new listings to multiple platforms (e.g., Cushman & Wakefield website, Centris, Loopnet, etc.)
  • Maintenance and administration of various databases - updating of owner, buyer, seller, property and prospect information as required
  • Proofreading and limited copy writing
  • Miscellaneous requests and special projects as required by the team
  • Fulfill other administrative tasks required by C&W to facilitate the transaction of C&W real estate business

Client Interaction

  • Coordinate property tours and send tour packages
  • Coordinate client activity for specific accounts and transactions

Financial

  • Assist Brokers with entering transactions into the Sales Database for processing (Engage)
  • Organize and prepare transaction documents i.e. confidentiality agreements, offers, listing agreements and other OACIQ forms, closing documents, trade records, etc.
  • Prepare proposals with direction from team

Qualifications

  • Computer proficiency in Adobe applications such as InDesign, Photoshop, Illustrator & Acrobat
  • Professional and Microsoft applications such as Word, Excel, PowerPoint, Outlook
  • Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
  • Previous real estate experience in a commercial real estate organization preferred (min 1 yr experience)
  • College or University degree strongly preferred
  • Strong skill sets in electronic marketing (Twitter, LinkedIn)
  • Ability to deliver excellent customer service at all levels of the organization and with external partners
  • Bilingual, with a strong command of grammar and writing skills for the purpose of proof reading and editing
  • Exhibit a high level of professionalism and excellent interpersonal skills
  • Strong relationship-building ability, proactive, results-oriented, and resourceful
  • Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment
  • Appropriate work ethic/commitment level required

Office location:

, boul. de Maisonneuve O, Montreal, H3A 3L4 (at Peel Metro)

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to Please refer to the job title and job location when you contact us.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to Please refer to the job title and job location when you contact us.Cushman & Wakefield s'engage à respecter l'équité en matière d'emploi. Notre objectif est d'offrir un milieu de travail diversifié, inclusif et exempt d'obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l'offre d'emploi dans un autre format ou d'accéder à toute autre mesure d'adaptation au cours du processus d'embauche, veuillez soumettre votre demande par courriel à Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.