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Finance Administrative Assistant
4 months ago
Posting #24-041CU
Finance Administrative Assistant
Financial Services
Regular, Full-time
Purpose
Reporting to the Controller Finance, the Finance Administrative Assistant provides a wide range of administrative, clerical and service functions that support the department and staff, acts as the first point of contact for the department, as well as contributes to the continual improvement of processes.
Responsibilities
Duties include but are not limited to:
•Monitoring the finance email mailboxes and responding or forwarding emails as appropriate;
•Providing support to the Treasury Services Representatives during peak periods which include: o Accepting and posting payments and charges to student accounts,
o Reconciling and balancing cash drawers and tills, o Preparing daily bank deposit,
o Preparing daily cashiering reports and journal entries.
•Gathering and organizing paperwork for student refunds;
•Maintaining the finance web page;
•Maintaining and updating forms and procedural documents;
•Performing other administrative tasks such as front desk and department phone reception, incoming/outgoing mail, scheduling and coordinating meetings, maintaining office supplies, assistance with cheque run; and
•Assisting the Controller Finance with any tasks as needed.
Qualifications
The successful candidate will possess the following:
•A two-year certificate in office administration; and
•Minimum of three years of related work experience, preferably in finance/accounting.
An equivalent combination of education and experience will be considered.
The successful candidate has achieved an intermediate level of proficiency with Word and Excel. Experience working in databases, i.e. accounting software, and creating forms in Adobe or equivalent is a strong asset.
The ability to work independently and demonstrate initiative in a busy and sometimes stressful environment is critical, with the flexibility to assist where needed and work as an active team member. Outstanding interpersonal skills, time management, organization, and communication skills with a proven ability to
interact in a highly professional and confidential manner are crucial. Accuracy and attention to detail is important. Ability to deal courteously and tactfully with staff, students, and members of the general public. Thus, communicate effectively both verbally and in writing.
Salary
This position has been classified at a Grade 6. The annual salary range for this position is $57,148.00 to $59,495.80 and the normal starting salary will be $57,148.00.
UNBC offers employee tuition waivers (includes spouse and dependents), excellent benefit and pension packages, employee training and development opportunities, as well as relocation assistance. For more details please see:
Normal hours of work will be 8:30am - 4:30pm, Monday through Friday.
Our Commitment to Diversity and Employment Equity
The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC's motto 'En Cha Huná translates to "they also live" and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.
Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
About the Community
Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada's best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC's excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.
Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC's largest campus in Prince George is located on the traditional unceded territory of the Lheidli T'enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.
UNBC consistently ranks in the top three in its category in the annual Maclean's university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.
With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to and Make your mark with this leading post-secondary institution.
To Apply
The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.
Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at Any personal information provided will be maintained in confidence.
Internal applicants from CUPE Local 3799 will be given priority consideration.
Please forward your resume and proof of education (e.g. copy of transcripts or copy of degree/diploma) and include the competition number #24-041CU in the subject line to:
Human Resources, University of Northern British Columbia,
3333 University Way, Prince George, BC, V2N 4Z9
Email submissions:
Inquiries:
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.
Applications will be accepted until 4:30PM on June 13, 2024.
