Clerk 4
1 month ago
Req ID: 982
Regular Part-Time
Hours of Work: Monday 8:30am-1:30pm, Tuesday - Friday 8:30am-12:30pm. Additional hours may be assigned based on budget availability.
Summary
This position performs skilled clerical and administrative duties relating to the day-to-day operation of the building inspection office.
Key Duties & Responsibilities
- Provides reception services by providing information and advising public of permit application procedures.
- Provides administrative and clerical services.
- Drafts and types letters and memos.
- Records correspondence and documentation relating to building permits (Tempest).
- Records results of all building inspections into Tempest database.
- Maintains inventory of office supplies.
- Prepares monthly vehicle operation return forms for fleet vehicles.
- Schedules and prepares daily building inspections.
- Processes Building Permit Applications.
- Prepares building permit files and enters pertinent information into Tempest database.
- Coordinates filing system and time-sensitive information related to inspections and work projects to ensure compliance with bylaw timelines.
- Prepares building permits and sends home owners necessary documentation.
- Processes sewer and water connection applications.
- Receives applications and fees for sewer/water connections for several utilities in the SGI.
- Coordinates all applications for connections are processed and billed at the appropriate time..
- Notifies the Finance department to bill customers.
- Maintains a detailed inventory of the status of connections.
- Responds to inquiries on status of sewer and water connections on properties.
- Receives and records permit fees and issues receipts for monies received.
- Prepares files for microfilming.
- Operates various office equipment, digital camera and related software and microfiche,
- Coordinates mail services.
- Follows all policies, procedures and standards of the CRD
- Performs other related duties as required.
Key Skills & Abilities
- Excellent communication (verbal and written), interpersonal and customer service skills.
- Strong accurate keyboarding and data entry skills.
- Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
- Strong proficiency and experience using property database software such as Tempest.
- Advanced knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills.
- Strong ability to operate various types of office equipment.
- Strong attention to detail with a commitment to data accuracy and integrity.
- Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
- Strong ability to identify issues, analyze and determine solutions and resolve problems using initiative and sound judgment.
- Strong ability to deal with confidential and sensitive information with sound judgement, discretion and diplomacy.
Qualifications
- High School Graduation
- Courses in a related discipline
- A minimum of 2 years' directly related experience
APPLICATIONS
Closing Date: This position will remain open until filled.
To apply for this exciting opportunity, please go to and click on Careers to submit your resume and covering letter online. We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible.
The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.
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