Grant Coordinator

5 days ago

Calgary, Alberta, Canada SAIT Polytechnic Full time

SAIT's Applied Research and Innovation Services department helps partners conceptualize, prototype and deliver products to market. ARIS is on the leading edge of novel technology development.

The department has 50,000 square feet of specialized research labs, facilities, and full-time research staff who are solely dedicated to providing the services organizations need to take their products from concept to prototype.

The Grants Coordinator facilitates, guides and supports the development of competitive, high quality research proposals at both the divisional and institutional level.

The role involves building close working relationships with the ARIS research teams, and liaising with external research funders including federal and provincial granting agencies, research foundations, private organizations, and with current and potential research partners.

The Grants Coordinator is responsible for research prospecting; funder cultivation, engagement and solicitation; pre- and post- award support; liaison with researchers and department staff to identify and communicate new funding opportunities; grant application package, proposal and report editing; grant stewardship; data entry and metrics tracking; collaborating with ARIS Finance division for grant administration; maintaining the grant reporting calendar; working in and generating reports from the team's database; and assistance in the production of research reports, results letters and other documentation as required.

Key Responsibilities
  • Pre-Award
    • Assist and advise researchers and/or research teams in navigating internal application processes and policies
    • Assist and advise researchers and/or research teams in the preparation and submission of research proposals and various grant application packages
    • Identify, analyze and assess funding opportunities for revenue and success potential
    • Manage changing and competing timelines to adapt to last-minute grant opportunities
    • Maintain comprehensive and up-to-date knowledge of funding opportunities and requirements
    • Liaise with potential partners; participate in meetings among Research Teams and with potential partners to develop joint grant applications and research partnerships
    • Review and interpret feedback regarding unsuccessful grants with researchers to assist in strengthening future funding applications
    • Report to Grants Manager on competition results and success rates
    • Assist Grant Manager in the development and administration of large institutional applications when required
    • Prepare communications on funding decisions for researchers, deans, finance, Communications Officer, and other appropriate departments
    • Monitor and report on ARIS research developments with a view to leveraging key areas of activity into research proposals and revenue growth
    • Maintain appropriate grants data and records in paper form and in grants management database
  • Post-Award
    • Review and track grant and funding awards; advise Research teams of upcoming reporting requirements, facilitate progress and final report submission, ensuring completion and appropriate documentation included
    • Support grant project extension requests and requirements
    • Work closely with ARIS Finance for financial reporting; ensuring eligibility is met according to the terms of the relevant funding agreement and budgets
    • Respond to ARIS Operations Team and Research Team queries regarding research related policies and procedures
    • Communicate interesting research-related stories to Research Communications Officer for development and dissemination
Qualifications
  • Minimum Bachelor degree from an accredited university, and at least three years' experience in areas of grants management and research administration and development
  • Experience in fostering effective communication within and among multidisciplinary groups
  • Outstanding interpersonal and organizational skills
  • Ability to prioritize tasks, meet deadlines and manage multiple projects simultaneously
  • Detail oriented, resourceful, innovative, flexible, accessible
  • Proven capacity to excel in an independent, highly confidential, ever-changing work environment
  • Exceptional listening, verbal and written communication skills
  • Very strong editorial and documentation skills, especially in relation to technical documents
  • Experience in using word processing, spreadsheet, database and Internet applications and tools
  • Ability to work with grants database software

SAIT is a global leader in applied education. We offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.

At SAIT, we understand that experience comes in many forms. We're dedicated to adding diverse perspectives to SAIT — so if your experience is close to what we're looking for, please consider applying.

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