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Executive Assistant

4 months ago

Toronto, Ontario, Canada McCain Foods Full time

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Position Title: Executive Assistant

Position Type: Regular - Full-Time ​

Position Location: Toronto HQ

Requisition ID: 29719

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OVERVIEW:

Our Global Technology team's goal is to leverage technology and data to drive profitable growth, focus on enhancing customer experience and to further our purpose of 'Celebrating real connections through delicious, planet-friendly food'. McCain has embarked on an ambitious digital transformation across our business from Agriculture to Manufacturing and commercial capabilities to enhance our customer obsession. As part of this transformation, we are making significant investments in our digital platforms, technology transformations and in building a data driven culture. We are building digital products for our customers, suppliers/growers, and McCain team members to enable digital processes and data-driven automation. Through our investments, we will transform McCain into a company that empowers our teams with easy-to-use systems which will help them collaborate better, be productive and make data driven decisions. Will you be part of this exciting journey?

JOB PURPOSE:

Reporting to the Chief Technology and Information Officer, the Executive Assistant provides administrative and analytical support.

JOB RESPONSIBILITIES:

  • Manage the overall coordination of calendars, as well as meetings and conference calls in multiple time zones using Outlook.
  • Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required.
  • Manage information flow and emails from both internal and external sources, organizing and responding accordingly.
  • Travel arrangements via Concur- organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.
  • Assist with management of SharePoint sites (i.e. creating folders, assisting team with navigation).
  • Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel.
  • Maintain organization charts using Visio.
  • Assist with the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings.
  • Creating and submitting expense reports using SAP software.
  • Process departmental invoices and respond to vendor queries re. payment through our Coupa system.
  • Act as a back-up for other assistants during illness or vacations, as needed.
  • Troubleshoot laptop/phone issues occasionally.
  • May be assigned additional administrative tasks as required to support business needs.

KEY QUALIFICATION & EXPERIENCES:

  • Strong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.
  • Excellent verbal and written communication skills.
  • An ability to work in a team environment and be equally comfortable working independently.
  • A positive attitude even in intense situations with tight deadlines.
  • Exceptional organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.
  • Ability to problem solve daily exercising sound administrative judgement with a sense of urgency and in absence of supervision.
  • An adaptable and collaborative style respecting the needs and contributions of others.
  • This position requires diplomacy, confidentiality, and the ability to prioritize.

The above information indicates the general nature and level of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

McCain Foods is an equal opportunity employer. We see value in ensuring we have a diverse, antiracist, inclusive, merit-based, and equitable workplace. As a global family-owned company we are proud to reflect the diverse communities around the world in which we live and work. We recognize that diversity drives our creativity, resilience, and success and makes our business stronger.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to meet your needs.

The health and safety of McCain employees and their families has been our number one priority since the start of COVID-19 pandemic. With vaccination restrictions easing across the globe we do not currently require employees to be vaccinated, but we reserve the right to change this mandate in line with health guidance and regulations in each country.

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with the Global Privacy Policy

Job Family: Information Technology
Division: Global Technology
Department: ​Global Technology ​
Location(s): CA - Canada : Ontario : Toronto

Company: McCain Foods (Canada)