Office Assistant

1 week ago

Vaughan Ontario, York region, Canada Loopstra Nixon LLP Full time

: Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.


We are currently seeking an Office Assistant to join our Vaughan Office. This role presents a unique opportunity to be part of a dynamic, fast-growing team. As an essential part of our operations, the Office Assistant will serve as the primary point of contact for our clients, while providing key administrative assistance to our office. The ideal candidate will have strong multitasking abilities, excellent organizational skills, and will be capable of working independently with minimal supervision.


Essential Functions

Reception

  • General reception duties
  • Greet clients and guests in a friendly and professional manner.
  • Ensures all client spaces are maintained in a clean and professional manner.
  • Basic IT setups for boardroom use.
  • Supervises incoming and outgoing courier packages.

Hospitality

  • Arrange catering for meetings and events as requested.
  • Performs set up of catering for meetings and events as required.
  • Manages existing relationships and seeks new contacts with food service providers.
  • Provides support for firm and client functions, including those outside regular business hours

General Services & Support

  • Assists with copy, binding and other administrative tasks as needed
  • Communicates day-to-day facilities issues, concerns and complaints and escalates as required.
  • Acts as primary point of contact for office building operations.
  • Maintains stationery and office supplies.
  • Assists IT Support with outside technicians for equipment repairs and service as required.
  • Maintains kitchen/breakroom inventory
  • Ensures coffee stations and lunchroom are maintained in a clean and professional manner.
  • Keeps Office Services Coordinator informed of operational, and staff concerns. Makes recommendations for resolution.


Qualifications

  • College Diploma or equivalent
  • Office experience is an asset
  • People-oriented
  • Excellent organizational skills
  • Strong oral and written communication skills
  • Able to work independently as well as actively as part of a team
  • Ability to prioritize tasks
  • Able to maintain a high degree of professionalism and confidentiality in all matters


Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

  • Full Timer Receiver

    2 weeks ago

    Vaughan, Ontario, L0J, York region, Canada Loblaw Companies Ltd - Head Office Full time

    passion & commitment to customer service is a key driver for our CompanyDuties and Responsibilities:Ensuring exceptional customer service is provided in a courteous manner to maintain our reputation for friendly, effective, and personalized experience;Responsible for following proper receiving of Dry side deliveries both DSD and warehouse orders & enforce...

  • Full Timer Receiver

    2 weeks ago

    Vaughan, Ontario, L0J, York region, Canada Loblaw Companies Ltd - Head Office Full time

    passion & commitment to customer service is a key driver for our CompanyDuties and Responsibilities:Ensuring exceptional customer service is provided in a courteous manner to maintain our reputation for friendly, effective, and personalized experience;Responsible for following proper receiving of Dry side deliveries both DSD and warehouse orders & enforce...

  • Full Time Rotisserie Clerk

    1 month ago

    Vaughan, Ontario, L0J, York region, Canada Loblaw Companies Ltd - Head Office Full time

    passion and commitment to customer service is a key driver for our companyDuties and Responsibilities:Ensuring exceptional customer service is provided in a courteous manner to maintain our reputation for friendly, effective, and personalized experience.To be responsible for the full preparation and stocking of the Pane Fresco Rotisserie department;To...

  • Office Administrator

    1 week ago

    Concord, Ontario, York region, Canada VM Food Group Full time

    We are seeking a diligent, professional Office Administrator to join our fast-growing business!VM Food Group offers:A competitive compensation package;Comprehensive Health Benefits (with premiums 100% covered by VM Food Group)Flexible work hours;We have an entrepreneurial spirit and the soul of a start-up;We value curiosity, creativity, open-mindedness, and...

  • Design Engineer

    3 months ago

    Vaughan, Ontario, York region, Canada Rex Power Magnetics Full time

    Rex Power Magnetics is looking for a design engineer experienced in Dry Type Transformer design, as well as design of Air Core Reactors and other power magnetics components. Summary (Focus of position):Responsible for preparing winding and core cutting specifications.Contributes to Design Guides, Supports more Junior Design Staff.Interacts with production...

  • Full Time Rotisserie Clerk

    1 month ago

    Vaughan, Ontario, L0J, York region, Canada Loblaw Companies Ltd - Head Office Full time

    passion and commitment to customer service is a key driver for our companyDuties and Responsibilities:Ensuring exceptional customer service is provided in a courteous manner to maintain our reputation for friendly, effective, and personalized experience.To be responsible for the full preparation and stocking of the Pane Fresco Rotisserie department;To...

  • Executive Assistant to the President and CEO

    1 month ago

    Vaughan, Ontario, L0J, York region, Canada Mackenzie Health Full time

    Mackenzie Health Foundation invites you to be part of an extraordinary journey. We've achieved the incredible milestone of raising $250 million - the largest campaign ever for a community hospital in Canada. However, Mackenzie Health’s mission to relentlessly improve care and create healthier communities is far from complete. As we grow, so does the...

  • Senior Bookkeeper

    1 week ago

    Vaughan, Ontario, York region, Canada Telescope Recruitment Full time

    Are you a detail-oriented individual with a financial background in bookkeeping and accounting? Do you have proven knowledge of the bookkeeping systems used in the Travel Industry? If so, we are looking for you to join our employer's travel team.Our employer is a privately held company, one of Canada’s largest private travel companies, specializing in...

  • Development Planner

    5 months ago

    Vaughan, Ontario, York region, Canada Averton Full time

    Where design meets opportunity, and careers are built to last! Averton is an experienced and award-winning homebuilder, community developer, and construction management company and we’re looking to add a Development Planner that will bring their expertise and enthusiasm to our dynamic team! As the Development Planner at Averton, you will guide the...

  • Compliance Legal Counsel

    2 weeks ago

    Vaughan, Ontario, York region, Canada OctanePeople Full time

    Our Client:Redpath Mining is a global leader in providing innovative, reliable, and technically advanced solutions for the mining industry. With a legacy of excellence and a commitment to safety, sustainability, and innovation, they deliver outstanding client results on challenging projects worldwide.At Redpath, safety is the cornerstone of all operations,...

  • Compliance Legal Counsel

    6 days ago

    Vaughan, Ontario, York region, Canada OctanePeople Full time

    Our Client:Redpath Mining is a global leader in providing innovative, reliable, and technically advanced solutions for the mining industry. With a legacy of excellence and a commitment to safety, sustainability, and innovation, they deliver outstanding client results on challenging projects worldwide.At Redpath, safety is the cornerstone of all operations,...

  • Structural Designer

    1 week ago

    Vaughan, Ontario, York region, Canada Packaging Technologies Inc. Full time

    Packaging Technologies Inc. designs and manufactures high impact graphic corrugated containers /packaging, Point-of-Purchase displays and POS capabilities. Our new digital center consisting of digital printing, digital cutting, assembly and co packing can service all our clients’ requirements. Our talented design team combined with our award-winning...

  • Project Accountant

    1 week ago

    Vaughan, Ontario, York region, Canada Averton Full time

    Where design meets opportunity, and careers are built to last! Averton is an experienced and award-winning homebuilder, community developer, and construction management company and we’re looking to add a Project Accountant that will bring their expertise and enthusiasm to our dynamic team! As a Project Accountant at Averton, you will play a pivotal role in...

  • Communications Lead

    1 week ago

    Vaughan, Ontario, York region, Canada Recipe Unlimited Corporation Full time

    Recipe Unlimited Corporation is Canada’s leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey’s, St.Hubert, The Keg, Montana’s, Kelseys, Bier Markt, East Side Mario’s, Landing Group, New York Fries, The Pickle Barrell & Catering, State and Main, Elephant and Castle, Original Joe’s, Fresh Kitchen + Juice Bar,...

  • Business Development Manager- Bilingual

    1 week ago

    Vaughan, Ontario, York region, Canada ATS Healthcare Full time

    Who we are….ATS Healthcare is a subsidiary of Andlauer Healthcare Group (AHG) a Canadian public company. As a proud member of AHG, ATS Healthcare continues to prove itself as the leader in transportation and supply chain industry. Our focus is people! Helping the millions of Canadians across the country get lifesaving and life sustaining products day in...

  • Business Development Manager

    1 week ago

    Vaughan, Ontario, York region, Canada ATS Healthcare Full time

    Who we are….ATS Healthcare is a subsidiary of Andlauer Healthcare Group (AHG) a Canadian public company. As a proud member of AHG, ATS Healthcare continues to prove itself as the leader in transportation and supply chain industry. Our focus is people! Helping the millions of Canadians across the country get lifesaving and life sustaining products day in...

  • Technical Architect

    3 months ago

    Vaughan, Ontario, York region, Canada TechBlocks Full time

    About usTechBlocks is a leading global digital product development firm. We unify strategy, design and technology with continuous growth-centric digital product engineering solutions for F500 companies and global brands, including Bell Telecom, Bausch Health (Previously Valeant Pharma), Honda Motors, AES Corp, Thomson Reuters Carswell, First American and...

  • Junior Estimator

    1 week ago

    Vaughan, Ontario, York region, Canada Steelcon Group of Companies Full time

    JR ESTIMATOR – STRUCTURAL STEEL & MISCELLANEOUS METALSDrive, Grow, ExcelAt Steelcon, we don’t just build steel structures; we’re shaping the future of the structural steel industry. As a trusted structural steel partner, we’re committed to excellence, innovation, and the growth of our people. We’re looking for an ambitious Junior Estimator to join...

  • Team Lead, IT Operations

    2 weeks ago

    Vaughan, Ontario, L0J, York region, Canada Grand & Toy Ltd. Full time

    Who is Grand & Toy? Grand & Toy is one of Canada’s most renowned and iconic brands. Our team of industry-leading experts provide complete business solutions for multiple industries across Canada. From technology, to facilities, to workspace furniture, we provide solutions where work happens. The IT team at Grand & Toy provides an agile, customer-centric,...

  • Pharmacy Student

    3 months ago

    Bradford, Ontario, L0G, York region, Canada Loblaw Companies Ltd - Head Office Full time

    Referred applicants should not apply directly to this role.All referred applicants must first be submitted through Workday by a current Loblaw Colleague.Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the...