Project Coordinator

7 days ago

Toronto Ontario, Ontario, Canada Marks, part of SGS & Co Full time

General Overview

The Project Coordinator provides day-to-day support to the Senior Manager - Global CGI Operations. The Project Coordinator is responsible for supporting day-to-day operations, facilitating client onboarding, aiding in new business initiatives, assisting with training, and maintaining process documentation. The Junior Project Coordinator will play a critical role in ensuring smooth operational flow and enhancing client satisfaction. As an internal role, the Project Coordinator collaborates with project managers, commercial, client success, CGI production management teams, and other stakeholders. Continuously looking to improve internal processes by applying project management skills and methodologies to ensure client satisfaction.


Duties & Responsibilities

Project Coordination/Management


  • Maintain comprehensive project documentation, including plans, progress reports, and presentations using Microsoft PowerPoint and Excel for multiple accounts.
  • Collaborate with project managers, commercial, client success, CGI production management teams, and other stakeholders to understand project requirements and incorporate specific feedback into presentation designs.
  • Assist in the client onboarding process by coordinating with various departments to ensure all aspects of the setup are handled efficiently.
  • Provide support for daily operations, helping to manage workflows, schedule meetings, and ensure that all team members are aligned with project responsibilities.
  • Help prepare for and follow up on new business meetings and presentations, gathering necessary documentation and coordinating logistics.
  • Support in organizing and scheduling training sessions for new and existing staff, ensuring all materials and resources are prepared in advance.
  • Build, manage and maintain internal project schedules ensuring project / program deadlines are met.
  • Source images and create PowerPoint presentations based on existing layouts.
  • Support in the organization and maintenance of presentation assets, such as images, templates, and historical presentations for future reference.
  • Ensure all presentations adhere to company branding guidelines, including font use, colour palette, logo placement, and overall style.
  • Vet deliverables to ensure design has been executed to the client brief.
  • Assist in identifying areas of process improvement.



Knowledge & Skills Required

  • Highly flexible and organized self-starter.
  • Strong attention to detail and a good eye for aesthetic design and layout.
  • Excellent time management skills.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Skilled in PowerPoint and Microsoft office suite.
  • Completion of post-secondary university or college degree, preferably in graphics, communication management and/or design or similar.
  • Proven team player.
  • Ability to multi-task in high-pressure, quick turnaround situations.
  • Ability to work with minimal supervision.
  • Positive attitude and willingness to learn and grow.
  • Effective problem-solving and critical thinking.
  • Ability to make decisions based on logical reasoning and sound judgment.
  • A basic understanding of CGI packshot creation is considered a plus.

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