Executive Coordinator

1 week ago


Quebec Canada, Canada Sinistar - Community powered ALE solutions Full time

À propos de Sinistar

Sinistar, c’est une équipe de passionnés qui font toute la différence dans la vie des sinistrés. Notre mission, c’est d’offrir des solutions de logement temporaires aux gens touchés par des événements comme des incendies ou des inondations.


Description du poste

Nous recherchons un(e) Assistant(e) Exécutif(ve) organisé(e) et dynamique pour soutenir notre CEO et l'équipe dans la gestion des activités quotidiennes. Ce rôle crucial comprend la gestion de l'agenda du CEO, la coordination des réunions et voyages, ainsi que la prise en charge des communications administratives. Vous contribuerez également au bon fonctionnement de notre "bureau virtuel" en appuyant l’organisation d’événements et en gérant diverses réservations pour les membres de l’équipe exécutive. Discrétion, réactivité et autonomie sont les qualités nécessaires pour réussir dans ce rôle.


Responsabilités

  • Gestion de l’agenda du CEO : Planification, coordination et gestion des réunions, appels et événements, en optimisant l’emploi du temps du CEO.
  • Organisation des déplacements : Réservation de billets d’avion, hôtels, transports, et préparation des itinéraires de voyage pour le CEO et l’équipe.
  • Gestion des communications : Assurer un suivi efficace des courriels, des appels téléphoniques et des demandes urgentes du CEO.
  • Coordination des événements internes : Organisation de réunions, conférences et événements pour l’équipe, incluant la logistique et la préparation des documents nécessaires.
  • Suivi des tâches administratives : Aide à la gestion de projets internes, préparation de documents et de rapports, gestion des demandes administratives diverses.
  • Maintien de la confidentialité : Assurer la discrétion et la gestion sécurisée des informations sensibles.


Qualifications

  • Détenir un diplôme en administration, gestion ou dans un domaine connexe, ou expérience équivalente;
  • Posséder minimum de 1 à 2 ans d’expérience dans un rôle administratif ou exécutif, de préférence dans un environnement dynamique;
  • Être 100% bilingue (anglais/français);
  • Posséder d’excellentes compétences en gestion du temps, avec une capacité à prioriser les tâches et à travailler sous pression;
  • Forte capacité à gérer des informations confidentielles avec la plus grande discrétion et professionnalisme;
  • Maîtrise des outils bureautiques (suite Google, Microsoft Office) et expérience avec des outils de gestion de gestion d’agenda;
  • Capable de travailler de manière autonome, à anticiper les besoins du CEO et de l’équipe, et à gérer des situations imprévues.


Ce rôle est idéal pour une personne ambitieuse, proactive et motivée à rejoindre une entreprise en pleine croissance, où l’esprit d’équipe et l’efficacité sont essentiels.


Les avantages de travailler avec nous

  • Assurances collectives;
  • Politique de télétravail flexible;
  • Ambiance de travail décontractée et créative;
  • Rémunération compétitive.

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