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Program Assistant
3 months ago
Competition Number
- P15202
Posting Title
Program Assistant
- Continuing Care Assistant Program, Saskatoon Campus
Classification - Band 5
Location - Saskatchewan Polytechnic Saskatoon Campus
Other Location(s) - Saskatchewan Polytechnic Saskatoon Campus
Building - Saskatoon Campus, Idylwyld Dr.
Other Building
Date Posted
- 04/22/2024
Closing Date - 05/01/2024
JIQ # - 30068
Start Date - 05/27/2024
End Date - 06/30/2025
Open Until Filled - No
Ongoing - No
Category of work - Full Time
Bargaining Unit - Professional Services
Hours of Work - Regulated 36 hours
Salary Range
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
- 72 hours biweekly
Posting Status
Open
- This position provides oncampus support for Continuing Care Assistant students and faculty, assisting them with questions/program requirements. This position will also provide provincial support to the CCA program and assist with the support in coordinating Prior Learning Assessment Recognition (PLAR) within the CCA program. Use of technology is a key component of the position including all office products, Brightspace online learning platform, Banner, etc. Meeting support including setting up, preparing documents, and taking meeting minutes is required, along with the ability to gather and manage student data in Excel Spreadsheet.
A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA):
- Job Duties
Job Duties
Duties include:
- Provide administrative support to ensure efficient operation of CCA office/program.
- Provide detailed and accurate program and policy information to faculty, students and internal/external partners.
- Perform a variety of administrative and budgetary duties.
- Maintain a comprehensive electronic filing system.
- Format exams, quizzes, answer keys and transcribe/convert electronic documents into our e-learning system.
- Support the documentation for the student life cycle: pre/enrolment, grade point averages, documentation, student retention, and risk management as required.
- Coordinate meetings, prepare agendas and record and professionally document minutes.
- Manage data in excel
- Create and maintain program materials, guidelines, student handbooks, course outlines, and manuals.
- Contribute to team efforts, coordinates projects, and is results driven.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
- Grade 12 plus a recognized business administration certificate or an equivalent combination of training and experience
- Minimum of two years recent and relevant experience in administrative and clerical work.
- Training and/or experience in minute taking and transcribing minutes.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite, Zoom and SharePoint.
- Knowledge of office procedures and ability to research and adhere to policies/procedures.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills and attention to detail and accuracy.
- Ability to work independently in a supportive environment.
- Demonstrates valuing diversity.
