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Finance Clerk

3 months ago

Victoria, British Columbia, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Fac of H&SD - General- Posting Close Date- 18 May 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 1.

0- Salary Grade- $4, $4, Additional Posting Information:

  • N/A
  • Salary posted will be pro-rated based on FTE
  • Classification
  • Clerk/PB9
  • Hours of Work
  • Monday
  • Friday; 8:30 am
  • 4:30 pm
  • Start Date
  • 5/30/2023
  • End Date
  • 3/30/2024
  • Employee Group:


 CUPE 95
  • Term # of Hires Needed 1
  • Category
  • Financial Services
  • About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, worldclass research and commitment to civic engagement.
Initially this position will be required to work on campus through the probationary period. Hybrid work arrangements may be available in the future.

  • Job SummaryReporting directly to the Director Administration, the Financial Clerk plays a key role in the development and maintenance finance, accounting, and administration records. Responsibilities include the sessional tracking, financial commitments tracking, assistance with quarterly and yearend financial activities, such as preparation of accounting entries, reconciliation of accounts, review of accounts for accuracy and completeness, comparing budgeted revenue and expenses to actual and reporting significant discrepancies.
This position works closely with and provides support to the academic units and service units.

This position contributes to the development of strong financial and operational procedures that align with departmental and university policies and accepted accounting practices.

This position may train other employees in the implementation of these procedures.

Additional responsibilities include answering departmental inquiries in person and on the phone, maintaining effective relationships with key central service areas (e.g.; Financial Services, Purchasing, and Payroll) and providing back-up to the Dean's office staff, as required.

This work takes place in an environment of changing priorities and tight time deadlines. The Finance Clerk must be flexible and adaptable to changing needs and requirements as they emerge.

  • Job RequirementsThis position requires a level of education, training, and experience equivalent to 3 years' experience working within a comparable environment preferably in a higher education or institutional environment.

Knowledge/Skills/Abilities:

  • Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
  • Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
  • Experience performing reconciliations, including general ledger account reconciliations.
  • Experience with general accounting functions and knowledge of accounting theory and practice
  • Ability to prioritize and manage time and tasks with attention to detail.
  • Ability to problem solve by using judgement, independent thinking and/or analysis.
  • Ability to interpret policies and procedures and comply with UVic accounting and purchasing policies.
  • Demonstrated administrative and organizational skills.
  • Experience in maintaining confidential and sensitive information.
  • UVic general accounting and finance experience is considered an asset.

Specialized Knowledge/Education:


Grade 12 completion plus Accounting Technician Certificate or Diploma or at least first year standing in a recognized accounting program (CPA) is considered an asset.


Territory acknowledgement


We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.


Equity and Diversity Statement
**Accessibility Statement