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Athletics Event Coordinator

3 months ago

Edmonton, Alberta, Canada MacEwan University Full time

Full-Time Continuing (35 hours per week) MSA Band D (Steps 1-8): $ $37.93 per hour May 19, 2024

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 59 programs to more than 18,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Athletics Event Coordinator for a full-time continuing opportunity with our Athletics department. Reporting to the Director of Athletics, this role oversees 50-70 annual game day events and summer camp activities for Griffins Athletics, ensuring strict adherence to all University and Department policies, as well as Canada West and U SPORTS rules and regulations.

Key responsibilities include:

  • Coordinating and overseeing the implementation of programs, activities, and events within the Athletics Event Management Plan;
  • Coordinating game day staff assigned to the event, ensuring appropriate coverage and assigning tasks and responsibilities to staff;
  • Developing a marketing plan and strategy to encourage participation in varsity game day activities, youth camps, and community activities, including the planning and execution of promotional events and sponsor recognition;
  • Coordinating the effective delivery of athletics events;
  • Tracking data regarding ticket sales and attendance demographics to help inform marketing and engagement tactics and strategies;
  • Ensuring that all Griffins Athletics events meet the requirements of U SPORTS, Canada West and MacEwan University policies and procedures;
  • Maintaining inventory of equipment, supplies, outerwear, and promotional items;
  • Capturing event content and creating timely, engaging, and relevant posts for various social media platforms;
  • Researching new engagement opportunities with local partners and the surrounding community to support the growth of Griffins Athletics;
  • Developing and maintaining positive relationships with various local partners and stakeholders;
  • Facilitating fan experience activations, assisting with organizational community outreach, and developing community service initiatives;
  • Building a plan for community engagement with relevant stakeholders to ensure the Griffins brand is present and recognizable in the Edmonton community;
  • Organizing, distributing, tracking, and managing ticket sales; and
  • Creating reports for engagement initiatives and ticketing.
Skills

You will have:

  • Thorough knowledge and understanding of best practices and considerations to facilitate successful athletic events;
  • The ability to coordinate assigned events staff and delegate tasks;
  • The ability to plan, create and execute marketing plans;
  • A passion for athletics-related events;
  • Strong verbal and written communication skills;
  • Strong organizational and time management skills;
  • A proven commitment to customer service and excellent user experiences;
  • The ability to work with a diverse range of clients and colleagues;
  • The ability to work independently and be adaptable;
  • Intermediate proficiency with standard office applications and software;
  • Familiarity with broadcast equipment; and
  • Knowledge about social media account management.
Qualifications
  • A minimum of a diploma in sports management, business, or a related field.
  • A minimum of 2 years' experience organizing, hosting, and coordinating events, preferably athletic events, including set-up, take-down, logistics, training, registration, and scheduling.
  • Experience with sport-specific stats programs and broadcast technology.
  • Experience in a multi-faceted sport facility or university sport is preferred.
  • An equivalent combination of education and experience may be considered.
Position Requirements
  • Flexibility in your work hours, as this position may require longer shifts, and/or evening and weekend work depending on the nature of the athletics event schedule, requiring your work schedule to be adapted accordingly.
  • The ability to lift and carry heavy equipment (i.e., tables, chairs, sports equipment/supplies, etc.).
  • Comfortable working in inclement weather and/or noisy environments.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

This position is included under the MacEwan Staff Association Collective Agreement. Please note, initial salary placement for external candidates is limited to the first five steps of the salary grid.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact and we will support you to the best of our ability.

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm , Avenue, Edmonton, Alberta, T5J 4S2 or phone

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