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Clerk I

3 months ago

Brampton, Ontario, Canada City of Brampton Full time

Job Description:

JOB TITLE:
CLERK I - ACCOUNTS PAYABLE

DEPARTMENT:

CORPORATE SUPPORT SERVICES

POSTING NUMBER:105992



NUMBER OF POSITIONS:
2

JOB STATUS &

DURATION:
1 Full Time Permanent,
1 - 6 Month Contract

HOURS OF WORK:35-hour workweek

LOCATION:
Hybrid Model*- when working onsite, you will report to the location of City Hall.

SALARY GRADE:8

STARTING SALARY:
$ per week



POSTING DATE:
April 8, 2024



CLOSING DATE:
April 19, 2024

AREA OF RESPONSIBILITY:


Reporting to the Supervisor, Accounts Payable this position process invoices/cheque requisitions for payment and perform on-line invoice data entry into PeopleSoft Financial System, including invoices for goods and services of all City purchases, utilities, recreation programs refund, tax refund, employee reimbursements and other government remittances.

Handle inquiries and complaints by correspondence, telephone and in person when required.

POSITION DUTIES:

  • Process vendor invoices and payment requests for all City operations, capital projects and trust funds in Canadian and US funds.
  • Validate invoices by checking payment authorization, corporate policies and compliance of documentation requirements.
  • Data entry of invoices and perform electronic interface and Excel upload for summary type billing and utilities invoices etc.
  • Process and monitor monthly payment of procurement cards ; work in conjunction with purchasing card administrator to ensure card users comply with the City's purchasing card polices.
  • Provide customer service to internal and external customers; respond to all inquires and complaints related to vendor accounts.
  • Coordinate vendor updates related to vendor information necessary for processing and maintaining payment records; T4A & T4A-NR withholding tax reporting
  • Participate in PeopleSoft user acceptance testing, system troubleshoot and creation and revision of users training documents.
  • Request and process stop payments; Investigate and process electronic payment failures; Process employee mileage, meal, cleaning, coffee break, boot and tool allowances.
  • Match invoices to EFT and paper cheques.
  • Maintain files for purchase orders;;review outstanding balances and reconcile purchase orders for budget year rollover or closure
  • Distribution of vendor invoices to operating departments
  • Additional duties as assigned.

SELECTION CRITERIA:

***
EDUCATION:
  • High school (Grade 12) plus an additional accounting program of up to one year or equivalent.

EXPERIENCE:

  • Over one (1) year, up to and including two (2) years experience in an accounting/accounts payable environment.

OTHER SKILLS AND ASSETS:

  • Proficiency and speed in data entry preferably into PeopleSoft environment.
  • Math and calculation skills.
  • Sound judgment, good decision making and analytical skills.
  • Exceptional communication and interpersonal skills with an emphasis on customer service.
  • Able to deal with confrontational situations.
  • Able to work independently and as part of a team.
  • Able to prioritize work.
  • Working knowledge of Microsoft Office Suite
- **_Various tests and/or exams may be administered as part of the selection criteria._

Interview:
Our recruitment process may be completed with video conference technology.

***If you would like to request content in an alternate format, please contact the Accessibility office by submitting a new Alternate Format Request.