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Accounts Payable Clerk
3 months ago
Regular Full-time opportunity for a
Accounts Payable Clerk i
n the Finance
at our St. John's Rehab & Holland **campus.
**Hours of Work: Weekdays:
Days; 8 hrs; As per schedule; Statutory Holidays Required
Under the supervision of the Accounts Payable Manager, the Accounts Payable Clerk will be responsible for ensuring that invoices are processed in an efficient and timely manner of all authorized invoices for goods and services purchased by the hospital for daily operating functions; in accordance with the policies and operations of the Accounts Payable department.
Summary of Duties
- Responsible for the complete Accounts Payable functions processing of discount, nonpurchase order/purchase order invoices, disbursement requisitions for hospital and other entities vendors in multicurrency environment. Ensuring accuracy of tax codes, currency and completeness in accordance with the hospital policies and guidelines.
- Perform Mass Upload using excel template to post nonPO invoices in the SAP financial system.
- Resolution of IDOC issues that relates to EDI vendor invoices not posted in SAP.
- Verification of invoices entered daily in the GEAC & SAP system that have been appropriately approved and processed in accordance with the hospital policies and guidelines.
- Review, followup on outstanding invoices with Buyers, Receivers with Match Exceptions status and ensure issues identify are resolved for payment.
- Submission of PO and nonPO invoices for approval via the Adobesign software for signoff by department managers.
- Printing of invoices received daily from suppliers and internal clients for processing.
- Sorting, opening, date stamp and distribution of daily incoming departmental mail.
- Issuance of stop payment on outstanding cheques issued in accordance with departmental practice and guidelines.
- Completion of Plexxus vendor creation and maintenance form (trade/nontrade) in accordance with department procedure, ensuring due diligence have been performed prior to creation of vendor; documentation to support banking information; verify HST # and DUNS number
- Communicate effectively with internal, external clients in a timely manner.
- Coordinate the reconciliation of the GRIR monthly vendor accounts Payable subledger and resolve reconciling items as necessary.
- Analyzed and reconciled vendor statements to clear overdue invoices and credit balances.
- Assist with monthly period/yearend activities.
- Assist with other related tasks to support team.
Qualifications/Skills
- College Degree in accounting or college diploma with two years of relevant accounting experience.
- Excellent knowledge of 25 years Accounts Payable SAP experience mandatory.
- Excellent knowledge of 25 years Purchasing/Logistics in SAP experience as it relates to Accounts Payable mandatory.
- Proficiency in Microsoft Word and Excel.
- Must have the ability to type 4560 WPM with accuracy.
- Strong organizational and problem solving skills and ability to meet deadlines.
- Strong attention to detail and ability to handle high work volumes with accuracy.
- Demonstrate strong customer service skills.
- Excellent verbal and written communications skills.
- Excellent interpersonal skills and ability to work with multiple teams
- Excellent work ethic with ability to maintain confidentiality.
- Ability to work independently with mínimal supervision.
- Willingness to work flexible hours, especially during period ends, and audit preparation periods.
- Evidence of good attendance, good performance history and disciplinefree record required
Sunnybrook Health Sciences Centre
Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.
Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.
Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series);
AND have received the final dose of the COVID-19 vaccine at least 14 days ago.
Medical exemptions or any other kind of requested exemption based upon the Hospital's obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.
