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Real Estate Front Desk

3 months ago

Brampton, Ontario, Canada HomeLife G1 Realty Inc. Full time

Position Description:

The primary duties of the Real Estate Secretary/Receptionist includes support for the branch's agents, clients, management and peers.

Working with a team of peers, the Real Estate Secretary is responsible for ensuring the efficient functioning of the front desk operations.

Incumbents in this job may perform all or portions of the following duties and responsibilities.

Duties & Responsibilities:

  • Reception duties answer telephones, confirm appointments, greet clients/walkins, input messages using Quick Office Commander /Wolf Connect/Schedulock(internal paging system)
  • Broker Load input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Quick Office Commander (QOC) or Wolf Connect/Schedulock
  • Offers preparation of offers, amendments, waivers and other related forms/ documents (Easy Offer)
  • Supplies maintenance of photocopier and related supplies, maintenance of office supplies
  • Agent activities booking of open houses, preparation of feature sheets, photocopying and filing of all listings & legal documents
  • Help with duties such as typing, draft letters and other documents
  • Preparing weekly and monthly end reports
  • Other duties as assigned

Qualifications:

  • Minimum high school education, with a preference to college level courses/ diploma
  • Minimum 1 year working experience in office administration and/or real estate administration
  • Experience using WEBForms an asset
  • Strong command of the English, Hindi and Punjabi (both written and verbal) an asset
  • Ability to multitask
  • Excellent organization & time management skills
  • Superior customer service skills, including excellent telephone manner
  • Working knowledge of MS Office (Word, Excel and PowerPoint)
  • Experience using Quick Office Commander or Wolf Connect an asset

Job Types:
Full-time, Part-time

Salary:
From $17.00 per hour

Benefits:

  • Casual dress
  • Onsite parking

Schedule:

  • 8 hour shift

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
In person