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Executive Assistant to Chief Executive Officer and Board Liaison

3 months ago

Toronto, Ontario, Canada Luann Bagg Staffing Inc. Full time
Executive Assistant to the CEO and Board of Directors Liaison

Salary: up to 100,000, plus paid parking, 100% employer-paid benefit plan, a comprehensive pension plan, 3-4 weeks of vacation, and various other employee perks

This is a HYBRID role (working approximately 3 days per week in the office). The office is located in downtown Toronto, a short 5-minute walk from Union Station.

OPPORTUNITY:Our client is an organization with a rich and stable history in Toronto, committed to environmental and social responsibility.They are looking for an Executive Assistant to provide support to a dynamic CEO and act as a liaison with the Board of Directors.The CEO values the essential role an EA plays and seeks a long-term partnership.If you thrive in a fast-paced, collaborative environment, we are eager to hear from you.
Duties and Responsibilities:
  • Efficiently manage all administrative tasks for the CEO.
  • Handle the CEO's calendar, prioritizing tasks and optimizing time management.
  • Coordinate with the CEO's direct reports, ensuring confidentiality and effective communication.
  • Build and nurture relationships with internal and external stakeholders, the Board of Directors, and government officials.
  • Prepare documents, letters, speeches, and reports for the CEO.
  • Coordinate travel arrangements, create itineraries, and compile necessary documents.
  • Assist in preparing materials for Board and Committee meetings.
  • Attend meetings, take minutes, and follow up on action items.
  • Manage expense submissions and approvals for the CEO and Board members.
  • Facilitate smooth communication between the CEO's office and other departments.
  • Perform additional duties as needed.

Qualifications:
  • Prior experience supporting C-level executives and working with Boards of Directors.
  • Post-Secondary Education (Diploma or Degree) is preferred.
  • Strong written and verbal communication skills.
  • Detail-oriented with the ability to thrive in a fast-paced environment.
  • Sound judgment, confidentiality, and integrity are essential.
  • Ability to build relationships with executives and government officials.
  • Excellent time management skills and adaptability to changing priorities.
  • Self-motivated, proactive, and able to work well under pressure.
  • Advanced proficiency in Microsoft Office suite.
  • Strong interpersonal skills and a diplomatic approach to relationship-building.