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Events Specialist

3 months ago

Toronto, Ontario, Canada Docebo Full time
Hey you \uD83D\uDC4B Want to work for one of the fastest growing SaaS companies in the world? \uD83D\uDCC8


We're building the next generation of learning software that companies like AWS, Netflix, Opentable and L'Oreal rely on to deliver training \uD83D\uDCBB We believe learning is for everyone, and that we all have something we can learn from each other.

We rely on one another to continuously innovate our products and processes to create an exceptional experience for our employees, customers and partners.

Still not sure? We are a culture where values are at the center of everything we do. We also embody what we call the

Docebo Heart. We trust our teammates, assume the best of one another, and also hold space for all the differences that make us better. \uD83D\uDC99

Are you ready to be a part of the learning revolution? \uD83D\uDE80

About This Opportunity:


Are you outgoing, organized, and open to travel? If so, then we've got the perfect opportunity for you Docebo is looking for a Global Events Specialist to manage our diverse portfolio of events.

Working with the Global Events team, you'll support the planning and coordination of both virtual and in-person events. If you have a passion for events, are a master planner, and enjoy working collaboratively to create memorable experiences, then we want to meet you

Responsibilities:

  • Work closely with the Global Events team and other members of the organization to plan and manage the logistics for exhibitions, enduser conferences, trade shows, and Docebo signature events.
  • Plan and execute events from start to finish, including budgeting, scheduling, venue selection, vendor management, and event promotion.
  • Work with crossfunctional teams to ensure events are aligned with business objectives and goals.
  • Develop and maintain relationships with internal stakeholders, vendors, sponsors, and partners to ensure successful execution of events.
  • Negotiate contracts and manage budgets for each event, ensuring expenses are kept within budget.
  • Manage event logistics, including transportation, lodging, catering, and equipment rental.
  • Coordinate onsite event activities, including registration, guest checkin, and entertainment.
  • Create exceptional event experiences for our customers, partners, prospects, and internal teams, that map back to business messaging and goals.
  • Perform administrative tasks such as placing orders, collecting invoices, and reporting with regard to invoices and budgets.
  • Work with suppliers and stakeholders to ensure the success of assigned projects.
  • Ensure events achieve forecasted targets and track all related metrics to demonstrate corporate event KPIs are met.
  • Schedule and manage event staffing including setting up booth coverage, ensuring employees understand their roles and responsibilities, and keeping staff on task.
  • Manage a budget for each event and ensure it stays on track at the project level, and for your region.
  • Use team tools and templates such as budgets, workbacks, and RACIs and debriefs to stay organized, and guide stakeholders through the event lifecycle.

Requirements:

  • 3+ years experience in event management preferably for a B2B SaaS technology company or learning focused organization.
  • Experience owning and planning large events from start to finish.
  • Experience doing RFPs, working with purchasing, and ensuring vendors are paid on time.
  • Excellent organization and project management skills.
  • Ability to prioritize effectively and manage multiple events across time zones.
  • A passion for collaborating and working with teams across an organization.
  • Ability to work and communicate effectively in an international and diverse environment.
  • Capacity to thrive in a fastpaced environment.
  • Ability to travel up to 30%, including some evenings and weekends.
  • Proficient in Google Workspace (Gmail, Calendar, Meet, Chat, Drive, Docs,Sheets, Slides, Forms, Sites) and other communication tools like Slack.
  • Willingness to work flexible hours, including evenings in some cases if an event requires it.
  • Familiarity with tools including HubSpot, Salesforce, Zoom and Asana is considered an asset.
  • Resourceful and capable of moving projects forward with mínimal support or guidance.
  • A high degree of selfmotivation, constantly developing new ideas and keeping up with technology.
  • A bachelor degree in event management, marketing, or similar area is preferred.

Benefits & Perks \uD83D\uDE0D

  • Inclusive and flexible work environment
  • Generous Vacation Policy, plus 2 extra floating holidays to use for religious or cultural events that matter to you
  • Employee Share Purchase Plan
  • Career progression/internal mobility opportunities
  • Four employee resource groups to get involved with (the Docebo Women's Alliance, PRIDE, BIDOC, and Green Ambassadors)

About Docebo \uD83D\uDC99

Here at Docebo, we power learning experiences for over 3000 customers around the world with our eas