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Grants Specialist

3 months ago

Hamilton, Ontario, Canada McMaster University Full time

Schedule
Monday to Friday, 8:30am - 4:30pm (Hybrid)

Education Level
Bachelor's degree in a relevant field of study

Career Level
Requires 3 years of relevant experience

Job Description #
JD1035

About McMaster University
Ranked as one of the world's top 70 universities, McMaster University is known for teaching and research excellence. In our teaching, research, and scholarship, we are committed to creativity, innovation, and excellence. We value integrity, quality, inclusiveness, and teamwork in everything we do.


McMaster consistently ranks among the top universities in Canada for its research initiatives and is one of four Canadian universities ranked as among the top 100 universities in the world.


Unit Description
Faculty of Health Sciences (FHS) Health Research Services provides leadership, counsel and fundamental services to the health research community. HRS directly administers health research grants and regulatory compliance for the Faculty of Health Sciences.

These efforts help ensure the eligibility of McMaster's research community as a whole to obtain health research funding from the Federal and Provincial governments and other funding agencies and sponsors by ensuring compliance with internal and external regulations and policies particularly in terms of human and animal research ethics, biohazard and environmental regulations.

The end result is a maximal share of available project and program funding for McMaster's health researchers.

Job Summary


Responsible for the coordination and administration of research grant programs including fellowships and scholarship programs, internal competitions, and special programs aimed at promoting research activity at the University, which requires a thorough knowledge of University and sponsor guidelines, policies and procedures.


Accountabilities

  • Create and manage checklists to document the terms and conditions of the funding, responsibilities of the University, and account holders.
  • Provide administrative support in the development, coordination and submission of research funding proposals, including those characterized as institutional, by gathering and compiling information from a broad range of sponsors and programs, and developing procedures, tools, and guidance documents to serve the University research community.
  • Inform researchers of eligibility requirements for their funding proposals.
  • Ensure all research within the University has current institutional human ethics approval, animal ethics approval and biosafety approvals, where applicable.
  • Conduct data quality and validity reviews to ensure the integrity of data required for institutional reporting purposes.
  • Write and maintain a variety of documents including, but not limited to, standard operating procedures, program documents and procedures, summary reports, and meeting minutes.
  • Create spreadsheets for annual accounting and trend mapping of internal research funding awards that includes information about the accounts and amounts for transfer of funding.
  • Review the past funding history of researchers to determine their eligibility for new funding.
  • Check and verify budget calculations for funding and grant proposals.
  • Facilitate workshops on the use of the research funding database.
  • Search for information, guidelines, policies, and procedures associated with various funding programs.
  • Respond to information requests from internal and external colleagues, collaborators, and agencies.
  • Attend meetings and take minutes.
  • Assist with data reconciliation and reporting.
  • File and collate program information.
  • Update and maintain confidential files and records.
  • Handle sensitive material in accordance with established policies.
  • Secure appropriate signatures for various documents.
  • Work with colleagues, research finance and researchers to resolve post award concerns.
  • Ensure the maintenance of filing and electronic record retention.

Qualifications

  • Bachelor's degree in a relevant field of study.
  • Requires 3 years of relevant experience.
  • Experience in a university research environment is an asset.

How To Apply

Employment Equity Statement


McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.


The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence.

In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

  • Human Resources Service Centre at ext. 222-HR , or
  • Faculty of Health Sciences HR Office at ext. 22207, or
  • School of Gra