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Office Administrator

3 months ago

Nanaimo, British Columbia, Canada Allnorth Consultants Limited Full time

Office Administrator

Nanaimo

About Allnorth

BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU
Allnorth is a multi-disciplinary engineering, project delivery, and construction services company.

We provide smart and practical project solutions to clients in the Metals & Minerals, Energy & Renewables, Fiber and Chemicals, and infrastructure sectors.

With offices across Canada, and into the US and Mexico, we continue to grow


Our team is our most valuable asset, and a triple bottom line (TBL) philosophy is at the heart of our business.

It takes a talented, motivated and empowered team to delight our clients, driving profitability for all parties.

When it comes to guiding principles, safety is part of our DNA, we are committed to building and nurturing Indigenous relationships, we support our communities, and we recognize the importance of environmental stewardship.


A Day in the Life

  • New hire orientation
- work station set-up

  • Managing suppliers/vendors (janitorial, office supplies, office equipment, tech support, etc.)
  • Processing vendor, subconsultant and independent contractor invoices
  • Admin credit card expense processing
  • Company vehicle administration (truck logs, driver's abstract, etc.)
  • General office admin/front desk (greeting visitors etc.)
Project Accounting

  • Project Setup/Maintenance
  • Billing
  • Forecast updates
  • Resource Planning/Forecasting
Document Control

  • General document control support (transmittals, receiving and filing engineering documents)

What You'll Bring to the Team

  • Business diploma or an equivalent combination of education and experience
  • A strong working knowledge of Microsoft Office Suite, including Word and Excel
  • Previous experience in project administration in an engineering consulting environment but not required
  • Experience with ERP system / Accounting System administration (BST, Deltek, Vision, SAP, etc.) would be an asset but not required
  • Ability to work independently; a selfstarter who is able to recognize and complete tasks required for making the overall office run more effectively
  • Excellent customer service and communication skills (interpersonal and written)
  • Ability to handle confidential information professionally and discreetly
  • Organized with strong attention to detail and quality
  • Strong time and project coordination skills

What's in it for you?


We believe that a happy and fulfilled team leads to exceptional results, which is why we offer a range fo perks designed to support your well-being, career growth and community engagement.


  • Work schedule and location are flexible, allowing for better worklife balance
  • Maternity leave topup and parental leave
  • Comprehensive benefits package includes extended health and dental coverage, a healthcare spending account, and RRSP matching
  • Employee Assistance Program for team members and their families
  • A culture of respect and inclusivity fosters long term relationships and a team atmosphere
  • Professional development and growth opportunities (e.g. New and Young Worker Mentorship program)
  • Opportunity to become a shareholder in a teamowned company
  • Team Member Referral Program
  • A paid "Volunteer Day" away from work to support the community
  • Monthly "Lunch & Learn" sessions
  • Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women's Shelters, Ronald McDonald House, Earth Day clean ups, etc.)
WE TAKE CARE OF YOU SO YOU CAN TAKE CARE OF OUR CLIENTS


In joining us you'll face rewarding, career-developing challenges that enable you to contribute to our clients' successes, and despite how much we grow, you'll never be just a number, but rather a vital member of the Allnorth Team.

Allnorth is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, religion, colour, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status.

All applicants must be able to show proof of eligibility to work in Canada.

We thank all applicants for their interest. Please note that only those applicants selected for an interview will be contacted.