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Team Administrative Assistant

3 months ago

Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full time

Team Administrative Assistant

Full Time, Contract Up To 24 Months hours/week)

POSITION PURPOSE:


Reporting to the Manager of Administration and Privacy, the incumbent will work in close co-operation with and provide administrative and clerical support to various department Managers and frontline staff.

This position also provides back-up coverage to other Administrative Assistants and reception as needed.

POSITION QUALIFICATIONS AND REQUIREMENTS:

  • Completion of a business or commercial diploma or certificate from an accredited college or equivalent combination of education and experience.
  • Intermediate skill level and extensive experience in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Demonstrated experience utilizing various computer software programs.
  • Accurate and fast word processing skills.
  • Excellent communication skills including strong interpersonal, written, and verbal skills and an ability to interact with a wide variety of people.
  • Ability to effectively manage interpersonal conflict.
  • Ability to maintain a strong sense of professional judgement and confidentiality.
  • Excellent organizational, coordination and time management skills to determine priorities, meet strict timelines and manage several assignments simultaneously.
  • Ability to assess workflow and administrative functions, and to suggest modifications to improve efficiency, manage data, maintain multiple calendars, and develop effective systems.
  • Ability to use sound judgment and tact to address a range of issues and to problemsolve.
  • Ability to work independently, or as part of a team.
  • Ability to adapt to change and learn new technology for effective use in the workplace.
  • Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
  • Travel to the district as required.
  • Criminal Records Check satisfactory to the Agency required upon conditional offer of employment.

APPLICATION INFORMATION - Applications Received to 5:00 pm on February 15, 2024

  • We thank all applicants; however only those considered for an interview will be contacted._

Job Types:
Full-time, Fixed term contract

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Wellness program

Schedule:

  • Monday to Friday

Work Location:
In person