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Legal Assistant, Commercial Real Estate

3 months ago

Ottawa, Ontario, Canada Options Consulting Solutions Full time
LEGAL ASSISTANT, COMMERCIAL REAL ESTATE

FULL-TIME

OTTAWA
Do you have experience working as a Real Estate Legal Assistant within a law firm?

Are you ready to make an immediate impact in a TOP law firm?

Are you looking to work in a well-established firm with a great company culture and great growth opportunities?

The Company


Our client is a leading law firm in Canada who takes great pride in their client experience and values its employees.

As a member of their team, you will have the opportunity to work alongside some of the legal industry's standout talent and collaborate across the Firm.

They offer a supportive and inclusive work environment where your career aspirations are encouraged and recognized.

Company Perks and Rewards

  • Competitive Salary
  • RRSP matching
  • Hybrid work model
  • Comprehensive benefits
  • Wellness spending allowance
  • Tuition reimbursement.
  • Vacation + Personal Days
  • Fantastic growth opportunities
The Job


The Ottawa office is hiring an experienced Legal Assistant in their Commercial Real Estate practice to support and provide exceptional service to a dedicated group of lawyers.

You will be expected to coordinate the workflow, reviewing the completion of document production, file management, copying/scanning work and other administrative work.

You will work closely with lawyers and legal support staff to provide a high level of service to clients while also having opportunities to grow your skills as part of a successful team.


Your main responsibilities will include:

  • Manage calendars, arrange meetings, and handle travel bookings.
  • Coordinate office tasks such as photocopying, filing, and organizing couriers.
  • Support lawyers in marketing activities and preparation of pitches.
  • Handle phone queries and emails, ensuring timely responses.
  • Monitor lawyers' emails and manage client correspondence when necessary.
  • Liaise with support departments and communicate absences to relevant parties.
  • Assist in client care, intake, and maintenance of client information.
  • Arrange client meetings and address basic client queries.
  • Review documents before providing them to lawyers, draft correspondence, and maintain spreadsheets as needed.
  • Ensure proper time recording by lawyers and assist in billing processes.
  • Produce financial reports and handle financial transactions as required.
  • Provide support to lawyers and colleagues within the practice group.
  • Assist other members of the firm as needed and perform additional duties as requested.

What you will bring to this role:

  • Post-secondary degree or diploma in legal studies.
  • Minimum 3+ years' experience in real estate law (residential or commercial)
  • Proficiency in Microsoft Office and other relevant software.
  • Strong communication and organizational skills.
  • Attention to detail, flexibility, and proactive attitude.
  • Ability to handle pressure and meet deadlines.
  • Team player with a positive and solutions-focused approach to work.
Qualified job seekers are asked to apply with attention to Ariella Permaul.


I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role.

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.


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