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Administrative Assistant

3 months ago

Edmonton, Alberta, Canada EPCOR Full time
Highlights of the job


We are hiring one full time, temporary
Administrative Assistant position (for up to 18 months) working out of Edmonton, AB.


As the Administrative Assistant, you support EPCOR Electricity Operations' Customer Connections team in the timely and accurate execution of projects.

You will assist with onboarding and management of contractors, generate purchase orders and invoices, prepare work order packages and provide administrative services.

In this position, you will have a customer-focused approach to your work.

You will influence and manage customer's needs, maintain positive, professional working relationships, meet deadlines while under pressure and work collaboratively with team members.

What you'd be responsible for

  • Generating purchase order requests for contract work.
  • Preparing invoices for manager approval.
  • Supporting Engineers and Project Managers with ongoing projects, which may include invoice processing, proofreading/editing documents and daytoday assistance
  • Submitting and tracking status of Alberta 1Call Management for "small jobs" (submitting, tracking and printing).
  • Preparing Work Order packages including printing, assembling & tracking asbuilt drawings.
  • Receiving and processing payments from customers for capital project work (deposits, payments, etc.).
  • Acting as a singlepoint of contact for EPCOR Finance to receive additional requested information regarding eligibility for prepayment on capital project work orders.
  • Providing coverage for Facilities Administration in granting building access, coordination with Security and other related duties.
  • Performing administrative duties such as preparing documents in a detailed and accurate manner, recording processes, maintaining procedures, booking meetings and distributing meeting minutes and agendas.
  • Owning, administering, providing technical support and training on the Customer Connections SharePoint site and maintaining records.
  • Managing the office supply inventory in a cost effective "just in time" manner.
  • Working collaboratively with other EPCOR Administrative Assistants to support and provide coverage and complete other assigned duties, as requested.
What's required to be successful

  • High school diploma, GED or equivalent level of secondary education.
  • Administrative Professional Certificate or Business Administration Diploma would be an asset.
  • 3+ years of experience in a multifaceted administrative role, ideally in a construction, transportation or utility environment (with field operations).
  • Completion of business courses related to Microsoft Office and data capture processing required.
  • Proficient utilizing internet searches.
  • Excellent verbal communication skills and effective written communication skills including grammar, drafting, editing and proofreading.
  • Strong time management, high attention to detail and ability to manage multiple priorities.
  • Ability to work under pressure, meet deadlines and adapt to change in a fastpaced environment.
  • Ability to cultivate relationships within EPCOR and external stakeholders.
  • Proficiency using office equipment including photocopiers, printers, scanners, laminating machines, shredders and label makers.
  • Experience taking and preparing clear, succinct meeting minutes.
  • Working knowledge in the following will be considered an asset: Alberta 1Call System, IVARA, Electric Office or project management software systems.
  • Demonstrating a high performance, high discipline, safe, accountable, focused, innovative and achievementoriented, easy to do business with manner of working.
Other important facts about this job

Jurisdiction:
CSU52

Class:
A2

Hours of work: 80 hours biweekly

Wage:
Starting at $30.89 per hour.

Final Wage and Step will be determined at the time of selection and based on a combination of factors as outlined in the Collective Agreement found online.


Application deadline:
March 21, 2024
Learn more about Working at EPCOR

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Please note the following information:

  • A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
  • If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
  • A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.