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Secondary School Office Assistant

3 months ago

Ottawa, Ontario, Canada Ottawa-Carleton District School Board Full time

Secondary School Office Assistant

Ridgemont High School
Position Status: 100% Term Assignment - August 28, 2023 to July 5, 2024

Work Year:
Works 10.5 months per year

Hours of Work:
Monday to Friday, 8:00 am - 4:00 pm; 35 hours per week

Salary range:
ESP, Level 4: $19.16 to $24.48 per hour
***
Specific Assignment: Answering Phones, Attendance, general Aspen Duties, helping with Commencement

**Ability to speak Somali or Arabic is considered an asset.


Under the direction of the Secondary School Office Administrator, the Secondary School Office Assistant assists staff, students, parents, and public; ensures the safety and well being of students, maintains student and staff information; and supports the school office.

The Office Assistant may be assigned to one or more areas:

main office, front reception, school generated and/or board funded accounts, assisting in the school library, and/or supporting guidance office.


QUALIFICATIONS AND REQUIRED KNOWLEDGE AND EDUCATION:

  • Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, Ministry Ontario Student Record (OSR) Guidelines;
- familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines, OCDSB Purchasing Manual etc.;
- ability to operate standard office equipment, and administer public address system;
- organizational and time-management skills required to prioritize work.

  • Writing skills required to prepare correspondence/reports.
  • Interpersonal and communication skills to exchange, and clarify information, Board and school policies, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with public, staff and students.
  • Accounting skills to maintain budget (only if applicable to the assignment)
  • First Aid certification would be an asset.


This knowledge would normally be obtained through completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience.

Continual upgrading of computer skills.

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

  • Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 G_reenbank Road, Nepean, Ontario K2H 6L3._